School Secretary

Craven County Schools•Havelock, NC

20h•Onsite

About The Position

An employee in this class performs clerical support duties in an administrative office. Responsibilities include serving as a support secretary sometimes in a lead worker capacity. The job includes a variety of tasks, frequent interaction with staff and the public, and assignments that can be completed independently. Work requires a broad understanding of office operations; but once learned, the tasks are performed independently. Unusual situations or precedent setting situations are referred to higher level supervisors.

Requirements

Minimum high school graduate or equilvalent
Strong oral and written communication skills
Computer skills required (demonstration may be required if interviewed).
General knowledge of the operations of the school
Knowledge and ability to use correct grammar, spelling, and vocabulary
Knowledge of modern office practices
General knowledge of common word processing, spreadsheet, and file maintenance programs.
Strong organizational skills and the ability to work under strict
Ability to be tactful and courteous
Ability to respond to questions based on considerable knowledge of the department
Ability to understand and follow oral and written instructions
Ability to type accurately at a moderate rate of speed
Ability to file records and reports in proper sequential order
Ability to establish effective working relationships with supervisors, coworkers, and the general public
Ability to gather information and to prepare standardized forms, letters, and reports from that information
Ability to operate common office machines
Ability to process documents such as purchase orders, invoices, etc
Ability to sort and distribute documents
Ability to maintain complete and accurate records and to develop standard reports from those records
Able to work in a high volume, fast-paced envirnment
Must be able to use a variety of automated office equipment such as computers, copiers, scanners, typewriters, calculators, etc.
Employee in this position must be able to exert a negligible amount of up to 20 pounds of force frequently or 10 pounds constantly to lift, carry, push, pull, or otherwise move objects.
This position requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear) and the employee must be able to communicate via telephone.
The work of this position requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment and employee must have minimal levels of eye- hand/foot coordination.

Nice To Haves

Business/office education preferred
Experience with computer operation is preferred

Responsibilities

Functions as Receptionist for Front Office of School
Maintains data files, documents, correspondence, forms, and other materials
Scans information to departmental records according to standard procedures
Answers incoming telephone calls and routes them to the proper person
Answers questions regarding routine matters
Performs routine clerical and typing duties
Maintains a clean and organized work area
Completes forms, notices, memos, and other letters with designated or routine information.
Processes and sorts incoming and outgoing mail and other routine documents in accordance with established systems
Operates copying machines, personal computers, and other office equipment
Performs a variety of minor administrative tasks in relieving a supervisor of office details.
Assists the public at a counter, giving information, and answering questions
Assists visitors with sign-in and/or the on-line application process
Performs other duties as assigned