School Registrar

SAN FRANCISCO BALLET ASSOCIATION•San Francisco, CA

4d•$31 - $35•Onsite

About The Position

Under supervision administers San Francisco Ballet School’s year-round and summer session enrollment, from first point of student contact through to registration. Manages enrollment and auditions and recruitment communication for Summer Session and School Year. Provides general school support in administrative areas.

Requirements

College degree or equivalent
Organizes and communicates information clearly to staff and faculty, students and parents both verbally and in writing.
Demonstrates sound judgment and decision making as it relates to interacting with students and families.
Communicates expectations to staff and effectively delivers regular, specific and objective feedback.
Solves problems and resolves issues.
Faces difficult situations with tenacity and sensitivity and supports students, faculty and staff.
Develops and utilizes special knowledge of MindBody and FACTS.
Ensure accurate and timely billing, deposits and enrollment and income reports.
Establishes and maintains effective relationships with students, families, volunteers and community contacts by building rapport, listening and attending to their needs (when appropriate) and being easy to approach.
Enthusiastically participates in SFBA activities and events including embracing and assisting in projects and initiatives when assigned
Communicates with internal and external constituencies both verbally, and in writing, in a manner that ensures clear and mutual understanding of information.
Demonstrates tact and diplomacy in all interactions.
Demonstrates appropriate treatment of sensitive or confidential information.
Maintains documentation, files and work papers that are readily accessible and understandable by others.
Prioritizes work to effectively balance multiple assignments and requests and communicates concerns to supervisor.
Effectively and accurately proofs own work using contemporary business grammar, punctuation and spelling rules.
Produces complete and accurate work products such as roll books, check requests, financial reports etc. for review by appropriate staff member.
Ability to lift 30 lbs.
Climb stairs.
Occasional non-standard work hours.
Ability to travel to offsite dormitory location.
All standard office equipment, including fax, copier, etc.
PC Software including Word and Excel.
Internet and e-mail knowledgeable.

Responsibilities

FACTS expert, database manager; accounts receivable
Together with the Associate Director of School Administration, develops online registration protocols and forms, including the Parents Portal, Faculty Portal, etc.
Generates and processes enrollment materials for School Year, Summer Session, Community Scholarship, and Pre-Ballet programs.
Oversees all student billing in FACTS; follows up on delinquent payments and provides revenue reports.
Coordinates processing of refund payments with Finance Department; provides support as needed.
Maintains and trains staff on the School’s database
Produces financial and demographic reports as requested.
Distributes student evaluations to families and archives evaluations in database
Serves as a Designated School Official for the Student Exchange and Visitor Program, prepares and issues I-20s for international students.
Produces and distributes audition results; leads the administrative process of the school year and summer auditions
Serves as the main point-person for audition-related questions from applicants
Serves as main point-person for all summer students and families through enrollment
Serves as main point-person for families of visiting students during short-term stays
Performs other duties as required or assigned by supervisor.