Assistant Registrar, Law School

University of Chicago • Chicago, IL

3d • $65,000 - $75,000

About The Position

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. The University of Chicago Law School is seeking an Assistant Registrar. The individual in this position reports to the Law School’s Registrar and Assistant Dean of Students and provides front office assistance and support to students, faculty, and staff in a dynamic, high-volume student academic services department.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

• Bachelor’s degree in related field.
• Minimum two years of experience in an administrative role strongly preferred.
• Prior experience in an academic department and working with faculty and students.
• Background handling confidential data, experience with student records.
• Learn new processes and procedures in various systems, including student databases like PeopleSoft, seating chart software, and similar programs.
• Excel assessment test.
• Exceptional customer service skills that reflect a positive attitude, tact, discretion, and diplomacy.
• Excellent written and verbal communications skills.
• Strong organizational, multitasking and follow-through skills; attention to detail.
• Accept supervision and work collaboratively with a team, as well as work independently and function effectively, at times, with minimal supervision.
• Learn skills quickly, take initiative, and work independently to solve problems.

Responsibilities

• Responsible for processes related to student accommodations implementation and tracking as well as quarterly final exam administration.
• Supports course evaluations, grade reporting, graduation tracking and ceremonies.
• Fulfills requests for academic records/forms/letters/transcripts, and processes enrollment and continuing legal education certifications.
• Coordinates bar certifications and tracking.
• Supports classroom reservations and make-up class scheduling.
• Performs audits of student/course data; and images files to student and course records.
• Prepares student and course databases in support of registration audits and processing.
• Processes and tracks student petitions; and ensures the maintenance of accurate records in all areas.
• Processes and tracks registration waitlists and petitions, and related communications.
• Supports the Registrar’s Office with projects related to compiling and verifying student and course data, degree audits and certification, and data analysis.
• Acts as Graduation Co-Coordinator.
• Validates enrollment records in the student information system.
• Contributes to the creation of the course schedule and the assignment of classrooms.
• Acts as a resource for student/faculty/staff and answers questions in person, by phone, and via email regarding processes, policies, or errors on enrollment, grading, scheduling, degrees, etc.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
• Information about the benefit offerings can be found in the Benefits Guidebook .

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level