Seasonal Recruiting Coordinator

Williams-Sonoma•Olive Branch, MS

7h•Onsite

About The Position

The Seasonal Recruiting Coordinator provides administrative and recruiting support for our high-volume Supply Chain Talent Acquisition team. This role serves as a key point of contact throughout the hiring process by coordinating candidate communications, maintaining recruiting records, scheduling interviews, processing hiring documentation, and ensuring a smooth onboarding experience for new hires. If you thrive in a fast-paced environment, enjoy staying organized, and have exceptional attention to detail, we'd love to hear from you.

Requirements

High School Diploma or GED.
1–3 years of experience in Human Resources, Talent Acquisition, Recruiting Coordination, Administrative Support, or a related office environment.
Strong administrative and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills.
Professional phone etiquette with the ability to manage high-volume candidate interactions.
Strong data entry and computer skills, including Microsoft Office (Outlook, Excel, Word).
Ability to prioritize multiple assignments in a fast-paced, deadline-driven environment.
Experience maintaining confidential information with professionalism and discretion.
Flexibility to work extended hours during peak seasonal hiring periods.

Nice To Haves

Bilingual in English/Spanish
Associate's Degree in Human Resources, Business Administration, or a related field.
Experience using an Applicant Tracking System (ATS) or Human Resources Information System (HRIS).
Previous experience supporting high-volume recruiting or staffing operations.

Responsibilities

Serve as a primary administrative support partner for the Supply Chain Recruiting team.
Schedule candidate phone screens, interviews, hiring events, and new hire orientations.
Communicate with candidates throughout the hiring process by phone, email, and text.
Ensure all pre-employment paperwork and onboarding documentation is completed accurately and on time.
Maintain candidate records and update applicant statuses within the Applicant Tracking System (ATS).
Post job openings to internal and external job boards and monitor postings for accuracy.
Prepare hiring packets, onboarding materials, and recruiting documents.
Assist with employment verification, background check coordination, and other pre-employment activities.
Track recruiting activity and maintain spreadsheets, reports, and hiring logs.
Perform accurate data entry and audit recruiting records for completeness.
Support recruiters with clerical tasks including filing, document management, calendar coordination, and general administrative duties.
Answer high-volume phone calls and respond professionally to candidate inquiries.
Help coordinate seasonal hiring events, job fairs, and recruiting initiatives.
Partner closely with Recruiters and hiring managers to support staffing goals.
Maintain confidentiality while handling sensitive candidate and employee information.