Seasonal Post-production Project Coordinator

The National Football League • Mount Laurel, NJ

1d • Onsite

About The Position

The Production Budgeting and Management Department at NFL Films is seeking a 7-month Seasonal Post-Production Project Coordinator. The Coordinator will assist Project Managers, specifically with league marketing campaign work. This includes being an available resource to help with day-to-day operations of the department as it relates to NFL Marketing projects. The Project Coordinator will assist with actualizing and handle other administrative functions as needed.

Requirements

• College Degree-BA or BS in a Media related or business or Project Management program
• 1-2 years professional office experience
• Extremely proficient in MS Office products, especially Excel and Teams
• Must have exceptional organizational, communication, judgment, and interpersonal skills
• Experience with budgeting and planning/scheduling and managing of projects
• Client handling experience
• A strong ability to multi-task and detail oriented
• Ability to maintain the highest level of confidentiality

Nice To Haves

• 1-3 years of Production and Post-Production experience
• The candidate should be a self-starter with strong communication skills.
• The candidate should also be able to keep all relevant parties informed on the status of their project or tasks daily.
• The Project Coordinator will need to demonstrate extremely strong organizational skills and maintain meticulous records of all their projects and assist the Project Managers with their records.
• The ability to multi-task and take direction is key to the success of this role.

Responsibilities

• Support the Project Managers specifically with League Marketing Campaign and communicate to all relevant departments in regards-to budgeting, actualizing and post-production.
• Review, Code, Authorize and submit to accounting all Invoices, Timecards and Expenses applicable to the assigned projects.
• Manage assigned projects through to final billing
• Keep detailed records of assigned projects
• Assist Project Managers with staying current with actualizing
• Process paperwork and assist in the creation of a digital wrap binder
• Manage and track incoming client requests to ensure timely routing and follow-through.
• Coordinate creative and technical requests across internal teams (e.g., Scheduling, Engineering, Editors) to keep work moving.
• Supervise post sessions (virtual and in person) and resolve day-of issues as they arise.
• Partner with Producers/Project Managers to flag scope changes early and align on next steps.
• Work with Scheduling to add or adjust shifts and confirm staff are routed prior to sessions.
• Quality-check (QC) deliverable links and share final materials with clients.
• Maintain and continuously update production calendars, schedules, and related documentation.
• Maintain and organize project documents and creative assets (briefs, working docs, etc.) and review work prior to client sharing.
• Provide clear client and project management status updates, including timelines/ETAs and resourcing needs.
• Document details in work orders and confirm any potential budget impact with project managers before changes are finalized.
• Support Scheduling with importing work orders on a regular cadence (e.g., daily or every other day).
• Assist project managers with additional tasks as needed.

Benefits

• Comprehensive benefits offerings

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree