Seasonal People Onboarding Assistant

Kendra Scott • Austin, TX

19h

About The Position

The Temporary Onboarding Assistant provides entry-level administrative and data-entry support to the People team. This role supports new-hire onboarding and I-9 processes, maintains accurate employee records, performs data audit checks, and assists with weekly reporting. This temporary, part-time position is approximately 25 hours per week and requires availability on Saturdays, Sundays, and evenings.

Requirements

• High school diploma or equivalent; previous Human Resources experience is not required.
• Comfortable using computers, spreadsheets, and data-entry systems.
• Strong attention to detail, organizational skills, and ability to follow instructions.
• Dependable and able to complete assignments on time.
• Clear, professional communication skills and a friendly, service-oriented approach.
• Ability to handle confidential information with discretion.
• Willingness to learn onboarding and I-9 processes.

Nice To Haves

• Experience with Microsoft Excel, ADP Workforce Now, or an onboarding platform is helpful but not required.

Responsibilities

• Enter and update employee and onboarding information accurately and on time.
• Assist new hires with required onboarding documents and system tasks.
• Support the completion, review, and tracking of Form I-9 documentation according to established company procedures.
• Monitor outstanding onboarding and I-9 requirements and follow up with employees or managers.
• Perform routine data audit checks to identify and resolve missing or inaccurate information.
• Prepare and distribute weekly reports to support team reporting needs and business priorities.
• Maintain organized and confidential employee, onboarding, and I-9 records.
• Respond to routine onboarding questions and direct complex matters to the appropriate team member.
• Assist with special projects and other administrative duties.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED