Onboarding Assistant

Elite DNA Behavioral Health•Fort Myers, FL

1d•$20 - $23•Hybrid

About The Position

Elite DNA Behavioral Health is seeking a full-time Onboarding Assistant to join their growing onboarding team. This role supports the onboarding and HR teams by coordinating pre-employment requirements, assisting candidates through the screening and onboarding process, and ensuring new hires are ready for their start. The ideal candidate is organized, detail-oriented, proactive, and can manage multiple candidates and requirements simultaneously in a fast-paced, high-volume environment. This position requires strong follow-through, clear communication, and accuracy.

Requirements

1+ year of experience in HR, onboarding, recruiting, administrative support, healthcare administration, or a related field preferred.
Strong attention to detail and ability to maintain accuracy when managing multiple processes simultaneously.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Ability to provide a professional, responsive, and customer-service-oriented experience to candidates and clinicians.
Ability to manage confidential and sensitive information with discretion.
Comfortable working in a fast-paced, high-volume environment.
Ability to follow detailed processes and consistently meet deadlines.
Proficiency with Microsoft Office and general computer systems.
Must be comfortable communicating with candidates, clinicians, hiring managers, and internal departments.

Nice To Haves

Healthcare, behavioral health, or compliance-related experience is a plus.
Experience with Paylocity, Monday.com, or similar HRIS/workflow systems is preferred.

Responsibilities

Provide a high-touch, white-glove onboarding experience to targeted clinicians.
Serve as a supportive point of contact for candidates, ensuring they understand the onboarding process.
Assist candidates with onboarding requirements, timelines, documentation, and next steps.
Monitor candidate progress and proactively follow up on outstanding requirements.
Maintain a professional, welcoming, and responsive experience from offer acceptance through start date.
Assist with the screening process for incoming candidates and new hires.
Coordinate and track pre-employment requirements, including background checks, drug screenings, and employment documentation.
Ensure onboarding tasks and documentation are completed accurately and within established timelines.
Follow up with candidates and internal teams regarding incomplete or outstanding requirements.
Maintain accurate onboarding records and status updates within company systems.
Assist with the processing and submission of registered intern applications.
Collect and review required documentation for completeness and accuracy.
Coordinate with candidates to obtain missing or corrected information.
Prepare and submit application materials in accordance with applicable requirements.
Track application status and follow up on outstanding items through completion.
Maintain organized records of submissions, documentation, and application progress.
Escalate questions, discrepancies, or issues to the appropriate HR or onboarding team member.
Assist with coordinating and selecting a designated start date for each individual.
Communicate confirmed start dates to candidates and appropriate internal departments.
Coordinate with hiring managers and internal teams to ensure the employee is fully prepared for their scheduled start date.
Help identify and communicate any outstanding items that could impact a candidate’s start date.
Assist the onboarding team with maintaining onboarding workflows, checklists, and tracking systems.
Update and maintain onboarding information in Paylocity, Monday.com, and other internal systems.
Assist with offer letters, onboarding communications, and new hire instructions.
Support coordination with IT to ensure appropriate system access, email accounts, equipment, and other resources are prepared.
Assist with organizing and preparing materials for new hire orientation.
Follow established onboarding procedures and workflows consistently.
Escalate delays, compliance concerns, or other issues that may impact the onboarding process.