Seasonal Office Administrator

Aprio•Atlanta, GA

1d•Onsite

About The Position

Join Aprio and you will help clients maximize their opportunities. Aprio is a progressive, fast-growing firm looking for a Seasonal Office Administrator to join their dynamic team. This is a temporary, in-office position for the busy season and will run through October 31. Candidates must be able to work onsite via our Atlanta, Ga office Monday-Friday.

Requirements

High school diploma or equivalent; additional education or certification in office administration is a plus.
Previous experience in a receptionist or administrative role is preferred.
Knowledge of tax-related terminology and procedures is advantageous.
Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with tax software is beneficial.
Excellent communication and interpersonal skills.
Strong organizational abilities with attention to detail.
Professional demeanor and a customer-centric attitude.
Ability to handle confidential information with discretion and integrity.
Time management skills to prioritize tasks and meet deadlines.

Responsibilities

Greet clients and visitors in a friendly and professional manner.
Answer and direct incoming phone calls, taking messages or transferring calls as necessary.
Maintain a neat and organized reception area.
Assist clients with inquiries, appointments, and basic questions.
Schedule appointments as needed.
Ensure client confidentiality and handle sensitive information with discretion.
Manage and maintain the office calendar, scheduling appointments and meetings for the tax professionals.
Sort and distribute mail, faxes, and other correspondence.
Maintain electronic and paper filing systems for client records and office documents.
Monitor and order office supplies, ensuring inventory is well-stocked.
Keep the office clean, organized, and presentable for clients and staff.
Report any maintenance issues to the appropriate personnel.
Schedule and Plan office events as coordinated by the National Office Manager
Maintain consistency in events across offices
Order catering and any items needed to facilitate a successful event
Accurately input client information into tax software and databases.
Organize and archive client files in accordance with established procedures.
Assist in preparing and processing tax-related documents and forms.
Work closely with tax professionals and support staff to facilitate efficient office operations.
Communicate client appointments and special instructions to the tax preparers.

Benefits

Medical, Dental, and Vision Insurance on the first day of employment
Flexible Spending Account and Dependent Care Account
401k with Profit Sharing
9+ holidays and discretionary time off structure
Parental Leave – coverage for both primary and secondary caregivers
Tuition Assistance Program and CPA support program with cash incentive upon completion
Discretionary incentive compensation based on firm, group and individual performance
Incentive compensation related to origination of new client sales
Top rated wellness program
Flexible working environment including remote and hybrid options