Seasonal Events Coordinator
About The Position
The Seasonal Events Coordinator will support Event Coordinators with the planning and execution of various events including corporate, social, wedding, and branded events. This role involves assisting in managing event details such as timelines, floorplans, guest counts, menus, and dietary restrictions. The coordinator will also support the creation and accuracy of Banquet Event Orders (BEOs) within Tripleseat and ensure clear communication with internal teams. Participation in weekly BEO and Events meetings is expected to support event readiness and cross-functional communication. On-site event support, including setup, execution, and breakdown, is a key responsibility. The role also includes assisting with managing catering, bar service, vendors, entertainment, and activations during events, ensuring event spaces are clean, organized, and meet High West standards. Support will be provided for resolving guest concerns, vendor issues, and logistical challenges during events. Additionally, the coordinator will assist with High West promotional and branded events, maintain event documentation accuracy in Tripleseat, and help organize event supplies, décor, and equipment inventory. Following established event SOPs and supporting process improvements are also part of the role, along with providing general team support as needed.
Requirements
- Minimum of 1 year experience in hospitality, events, or related field
- Passion for hospitality and events with a willingness to support team needs
- Strong interpersonal and communication skills
- Ability to take direction and work within established guidelines and processes
- Ability to work with a diverse set of team members and clients
- Strong organizational and time management skills
- Ability to manage multiple tasks in a fast-paced environment
- Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) and event management systems (Tripleseat preferred)
- Demonstrate strong follow through and attention to detail
- Dedication to providing excellent customer service
- Willingness to work a flexible schedule, including days, evenings, weekends, and holidays
- Must be 21 years of Age
Nice To Haves
- Previous experience in the hospitality industry
- Experience with Tripleseat or similar event management systems
- Be Agile
- Collaborate and be inclusive
- Communicate effectively
Responsibilities
- Support Event Coordinators with the planning and execution of corporate, social, wedding, and branded events
- Assist in managing and coordinating event details including timelines, floorplans, guest counts, menus, and dietary restrictions
- Support the creation, updates, and accuracy of Banquet Event Orders (BEOs) within Tripleseat
- Work closely with Event Coordinators and internal teams to ensure all event details are communicated and executed properly
- Participate in weekly BEO and Events meetings to support event readiness and cross-functional communication
- Provide on-site event support including setup, execution, and breakdown
- Assist with managing catering, bar service, vendors, entertainment, and activations during events
- Ensure event spaces are clean, organized, and aligned with guest expectations and High West standards
- Support resolution of guest concerns, vendor issues, and logistical challenges during events
- Assist with High West promotional and branded events, including logistics, setup, and execution
- Support event documentation accuracy and ensure updates are reflected in Tripleseat
- Assist with organizing and maintaining event supplies, décor, and equipment inventory
- Follow established event SOPs and support process improvements as needed
- Provide general team support as needed to ensure successful execution of all events
Benefits
- Equal employment opportunity
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
