Screening and Eligibility Manager - Cancer Center

University of Kansas Medical Center•Kansas City, KS

9d•Hybrid

About The Position

The Screening and Eligibility Manager coordinates referrals, prescreening, and eligibility review for clinical trials across disease working groups at The University of Kansas Cancer Center. The role supports patients’ access to clinical trials by identifying potential participants and facilitating their handoff to research teams for consenting and screening. The University of Kansas Cancer Center is the region’s only National Cancer Institute-designated Comprehensive Cancer Center and is one of 58 nationally with this distinction. The position works with study teams and leadership to support clinical trial recruitment, review protocols and eligibility criteria, track study slots and cohorts, and report on prescreening activity and eligibility outcomes. It also contributes to trial referral procedures and feasibility discussions. A hybrid schedule may be available after six months, subject to management approval and a set departmental schedule. The employee works remotely and on campus and must reside in the greater Kansas City metropolitan area. This is a regular, full-time, salaried position. The posted pay range is $60,800 to $91,200, with a stated midpoint of $76,000. Compensation decisions consider factors such as education, experience, training, and qualifications.

Requirements

Six years of relevant work experience; education may substitute for experience on a year-for-year basis.
Experience interpreting clinical trial protocols and eligibility criteria.
Experience with electronic medical record charting.
Experience adhering to guidelines for transparent and honest reporting of confidential and sensitive patient information.
Knowledge of clinical research databases and software.
Experience with Microsoft Office.
Proficiency in medical terminology.

Nice To Haves

Previous oncology clinical research experience.
Oral and written communication skills.
Attention to detail.
Organization skills.
Computer skills.
Project management skills.
Time management skills.
Ability to multitask.
Ability to work independently and collaboratively.
Critical-thinking and problem-solving skills.

Responsibilities

Attend study-specific training, including site initiation visits, kick-off meetings, and investigator meetings as appropriate and as directed by leadership.
Present protocol summaries and eligibility requirements at disease-specific workgroup meetings as assigned.
Recruit and screen prospective study patients and identify inclusion and exclusion criteria.
Proactively obtain medical records and prescreen patients for clinical trials across the program portfolio.
Coordinate with study teams to monitor clinical trial slot and cohort availability to support prescreening and referrals.
Provide leadership with regular reports on prescreening activities, eligibility outcomes, and patient additions to waitlists.
Facilitate timely communication and handoff of potentially eligible patients to appropriate clinical research teams for consenting and screening.
Use Epic/Beacon and other systems required to schedule, screen, and treat new clinical trial patients.
Assist leadership in developing Standard Operating Procedures and Working Practice Guidelines for the clinical trial referral process, prescreening, and eligibility review.
Document all patient communications, including telephone communications, according to University and Health System policies.
Participate in team meetings and collaborate with study team members to review referral, prescreening, and eligibility updates.
Participate in protocol feasibility discussions and internal committees as requested by leadership, providing input on prescreening and eligibility requirements for new trials.
Provide prescreening and eligibility support across clinical trial programs as operational needs require.

Benefits

Health, dental, and vision insurance coverage beginning on day one.
Health expense accounts with generous employer contributions for employees participating in a qualifying health plan.
Employer-paid life insurance.
Long-term disability insurance.
Additional voluntary insurance plans.
Paid vacation and sick time accruing upon hire.
Ten paid holidays.
One paid discretionary day after six months of employment.
Paid time off for bereavement, jury duty, military service, and parental leave after 12 months of employment.
Retirement program with an employer contribution.
Additional voluntary retirement programs, including 457 or 403(b) plans.