Scientific Project Coordinator

Costello Medical•Boston, MA

9d•Hybrid

About The Position

Project Coordinators are based in each of our scientific teams and support with a wide range of administrative, project coordination, and scientific tasks. These teams are broadly described as Medical Communications, Market Access, Evidence Development, and Rare Diseases. Your interest in the different areas of our work will be explored at the various recruitment stages and you will be assigned to a team when you join. Many Project Coordinators also work across teams, giving them the opportunity to explore a wide variety of project types and responsibilities. The responsibilities of the Project Coordinator role are varied, and, in a typical week, the majority of your time will be spent overseeing the delivery of scientific work to our clients in the healthcare sector, with responsibility for the smooth running of projects. This will include identifying and suggesting improvements to processes, as well as implementation of these changes, with the aim of enhancing quality and efficiency within the team and, where appropriate, across the wider company. You may also work on internal projects that contribute to the successful operation of your team.

Requirements

A degree level or equivalent qualification in a scientific discipline (minimum GPA 3.3). Postgraduate qualifications (minimum GPA 3.3) would be an advantage, but they are not a requirement for the role. We welcome applications from candidates with a diverse range of specialisms, including but not limited to; biology, chemistry, pharmacy, biomedical sciences, global health, epidemiology, biochemistry, and medicine
A flair for, and attention to, detail
Exceptional written English, which you will use in client work, email communication and internal messaging
Effective verbal communication skills, which you will use when working with colleagues and clients
The ability to tailor your communication style to a variety of audiences, including healthcare professionals, patient groups, suppliers, clients, non-scientific colleagues and governmental bodies
Being self-motivated and enthusiastic, with a genuine interest in healthcare and an eagerness to learn about new areas of science
Excellent organizational skills and a passion for maintaining high levels of organization across tasks and processes
The ability to respond to conflicting deadlines, work independently and self-manage your time
The self-awareness to reflect on your own performance, alongside a willingness to take ownership of your work and the development of your career
A commitment to delivering excellent customer service
A desire and aptitude for collaborative working across project teams, where you share knowledge with others in your team to promote the attainment of a common objective, and work together to overcome obstacles to success
A “can do” approach, and the initiative, positivity and creativity required to continually improve the service we offer
Embodying Costello Medical’s values, which includes being committed to delivering quality work, championing innovation in healthcare, acting with integrity, and supporting your colleagues as they would support you
Good knowledge of Microsoft Office

Nice To Haves

Postgraduate qualifications (minimum GPA 3.3) would be an advantage

Responsibilities

Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slide sets, manuscripts, abstracts and posters
Assisting Project Managers with client and healthcare professional communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
Coordinating logistics and providing project support for both in-person and virtual events and meetings, for example congresses, symposiums and advisory boards
Day-to-day co-ordination of the project team and monitoring of project timelines, in collaboration with the project manager
Scheduling meetings, recording minutes and coordinating their distribution
Assisting the team with the development of planning tools to optimize the productivity of the team and cross-collaboration between the team and other teams
Supporting the accurate referencing of scientific materials, including preparing reference packs
Screening records for relevance to research questions and extracting data from relevant publications
Liaising with our Creative team on the development of figures and other visuals to be included in reports
Supporting the development of client proposals and tracking those sent and responded to
Management of project compliance, which includes completing compliance training, preparation of project compliance documentation, liaising with client compliance teams, and acting as the internal point of contact for all compliance-related queries
Liaising with external suppliers, including translation agencies, as well as digital and marketing agencies and other consultancies, to ensure smooth delivery of projects
Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
Supporting Analysts and Medical Writers with the write up of methods and results of projects into engaging reports and slide sets
Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
Helping project teams to keep abreast of the latest potentially relevant sources of information and industry guidelines to inform their project work, and keeping all team resources up to date
Organizing team monthly meetings and other internal activities

Benefits

Hybrid working options that allow you to work from home up to 50% of your time
Generous holiday allowance
Flexible working hours
Private medical and dental insurance
401K plan
Life insurance
Full funding for external training
Comprehensive travel insurance
Private medical insurance with a company contribution
Dental and vision cover
23 days’ vacation leave increasing by 1 day to a maximum of 27 days. 6 public holidays plus 1 floating holiday
Retirement savings via a 401k plan with up to a 5% employer match
Paid funding for external education and study leave
Regular company-funded social activities