Scientific Engagement Specialist III

PEOPLE TECHNOLOGY AND PROCESSES LLC • Arlington, VA

1d • Onsite

About The Position

The Scientific Engagement Specialist III will assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures. This role involves managing event logistics, ensuring all physical and IT/AV room configurations are tested, and providing day-of event execution and hospitality. The specialist will also offer comprehensive support for executive events, including VIP logistics and security access, and handle reporting, documentation, and IT/security compliance. Adherence to government timelines and maintaining a central event calendar are crucial.

Requirements

• A Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation and at least 5 years' experience in meeting planning (or similar experience).
• In lieu of the desired certificate, at least 7 years' experience as a conference/event planner.
• Demonstrated competence in all aspects of meeting/event planning.
• Ability to effectively plan, manage, and execute conferences and events.
• Ability to effectively communicate both verbally and in writing.
• Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.
• Manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.
• Manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
• Provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
• Process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
• Maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and "pop-up" requests.
• Exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
• Strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed