Scientific Engagement Specialist II

PEOPLE TECHNOLOGY AND PROCESSES LLC • Arlington, VA

1d • Onsite

About The Position

The Scientific Engagement Specialist II will assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures. This role involves managing event logistics, ensuring physical and IT/AV room configurations are tested, and overseeing day-of event execution. The specialist will also provide support for executive events, manage VIP logistics and security access, and process conference approval packages and attendance reports. Additionally, the role requires maintaining on-site staffing, adhering to response time metrics, using approved government networks and software, and strictly following government-established timelines.

Requirements

• A Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation and at least 3 years' experience in meeting planning (or similar experience).
• In lieu of the desired certificate, must have at least 5 years' experience as a conference/event planner.
• Demonstrated competence in all aspects of meeting/event planning.
• Ability to effectively plan, manage, and execute conferences and events.
• Ability to effectively communicate both verbally and in writing.
• Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.
• SECRET clearance required.

Nice To Haves

• It is highly desired that the Scientific Engagement Specialist II be a Certified Meeting Professional.

Responsibilities

• Assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.
• Manage event logistics (vendors, travel, and quotes).
• Ensure all physical and IT/AV room configurations are fully tested and completed in advance.
• Manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
• Provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
• Process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
• Maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and "pop-up" requests.
• Exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
• Strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed