2026-2027 SY: School Secretary (10-month)(0.5 FTE)

Santa Fe Public Schools • Santa Fe, NM

3d • Onsite

About The Position

Under direction, performs a variety of clerical, secretarial, and other minor administrative functions required for the operation of school sites and other instructional programs; performs other related duties as required. All positions with Santa Fe Public Schools require a post-offer/pre-employment background check. Some positions have additional requirements as established by Federal or State Rules and Regulations.

Requirements

• High school graduate or equivalent.
• Five years of previous secretarial/administrative experience.
• Handles stressful situations in a calm manner.
• Maintains confidentiality of personnel and student matters.
• Demonstrated knowledge of various routine tasks, duties, and procedures, and the ability to follow specific instructions with little or no previous experience.
• Ability to exercise considerable and sound judgment.
• Willingness to improve competency by periodically participating in some form of professional growth and to remain current with the latest developments in the profession.
• Ability to deal with various ethnic groups.
• Strong organization, communication, and interpersonal skills.
• Ability to establish and maintain effective relationships with students, peers, and parents.
• Must have skills in oral and written communication.
• Needs the ability to perform duties with awareness of all District requirements and Board of Education policies.
• Able to work collaboratively to achieve the overall goals of the school and the District.
• Regularly required to stand; move throughout the room and/or facility; communicate verbally and electronically; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
• Frequently required to stoop, kneel, crouch, and/or crawl.
• Occasionally required to sit, climb, balance, and drive.
• Regularly required to lift or exert force of up to 25 pounds; frequently required to lift or exert force of up to 50 pounds; and occasionally required to lift or exert force of up to 100 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, and the ability to adjust focus.
• Demonstrates reliability as evidenced by attendance records and punctuality
• Properly notifies supervisor and/or designee of absences or tardiness
• Begins and completes work within the allotted time
• Consistently appears in attire appropriate to the work environment
• Demonstrates skill in the use of equipment, including its capabilities, limitations, and appropriate/special applications
• Protects the District’s resources through appropriate and careful use of supplies and equipment
• Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury

Nice To Haves

• Bilingual in English/Spanish

Responsibilities

• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of providing emergency or necessary care in accordance with district, state, and federal requirements (by assignment)
• Collects payments for fines, fees, and fundraising for the purpose of depositing into proper district accounts
• Compiles data from a variety of sources (e.g. , student information, time sheets, calendars, expenditures/budget, newsletters, staff attendance records, substitute log, etc.) for the purpose of complying with financial, legal, and/or administrative requirements
• Composes a wide variety of documents (e.g. , correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Coordinates a variety of programs and/or activities (e.g , conference room usage, meetings, site in-service day activities, workshops, travel and accommodations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
• Maintains manual and electronic documents, files, and records (e.g., student enrollment/withdrawal information, emergency cards, discipline referral information, attendance records, facility use, contracts, time sheets, keys, security cards, work orders, etc.) for the purpose of providing up-to-date reference and audit trail
• Monitors assigned activities and/or program components (e.g., assisting school site budget, account expenditures, purchase order documentation, account balances, grants, etc.) for the purpose of ensuring compliance with financial, legal, and/or administrative requirements (by assignment)
• Monitors students referred for illness, discipline, etc., for the purpose of ensuring their safety and welfare
• Participates in meetings, workshops, and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Processes documents and materials (e.g., requests for field trip transportation, enrollment/withdrawal, daily attendance, report cards, discipline referrals, homeroom assignments, etc.) for the purpose of disseminating information to appropriate parties
• Responds to inquiries from a variety of internal and external parties (e.g., staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required
• Supports assigned administrative personnel for the purpose of assisting with administrative functions
• Other duties as assigned

Benefits

• 10-month contract
• Salaried pay schedule
• Secretarial/Clerical pay scale
• Post-offer/pre-employment background check
• Opportunity to improve competency through professional growth
• Santa Fe Public Schools does not discriminate based on race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, disability, age, veteran status, medical/genetic information, or any other characteristic protected by law.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED