School Secretary I - Owensboro Middle School - (2026/2027 school year)

Owensboro Public Schools•Owensboro, KY

1d•Onsite

About The Position

Perform administrative support duties to ensure the smooth and efficient operation of the school. This role serves as a liaison between the school, staff, parents, and community, assuring the smooth and efficient operation of the front office. The secretary will also serve as the principal's secretary, composing correspondence, preparing communications and meeting minutes, scheduling appointments, and managing mail. Additionally, the role involves collecting and recording data related to personnel, payroll, and equipment, managing purchase orders and accounts payable/receivable, and providing coverage at the receptionist desk.

Requirements

High school diploma or GED Certificate.
Keyboarding, telephone and filing skills.
Excellent Problem-Solving skills.
Excellent oral, written and interpersonal communication skills.
Ability to handle and complete multiple tasks simultaneously.
Must meet the requirements of a criminal record checks as specified by Kentucky state law.
Proficiency in a variety of computer software programs including Microsoft Office, google, etc.
A minimum of 3-year experience in an office setting as a secretary, administrative assistant, office manager, or comparable position.

Nice To Haves

Experience in a school setting, preferred.

Responsibilities

Serve as a liaison between the school, staff, parents, and community.
Assure the smooth and efficient operation of the front office of the school.
Compose correspondence independently.
Complete work with many interruptions.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Learn, interpret, apply and explain rules, regulations, policies and procedures.
Understand and work with scope of authority.
Maintain good public relations with principals, teachers, central office staff and the public.
Meet schedules and time lines.
Plan and organize work.
Compile and maintain accurate records and prepare reports.
Work confidentially with discretion.
Perform usual office routines and practices associated with a busy and efficient school office.
Receive, screen and route incoming calls; take messages, as necessary, for the principal.
Establish and maintain appropriate filing systems, including but not limited to files for pertinent school correspondence, fund-raising, purchase request, red book items, maintenance information and the annual schedule of events.
Sort and distribute incoming mail and packages.
Serve as secretary to the principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
Collect, compile, organize and record a variety of data related to: personnel, payroll, equipment; prepare and maintain related records, files and logs.
Provide coverage at the receptionist desk.
Responsible for purchase orders, invoices, ordering, and other processes related to accounts payable and receivable.
Reports to work promptly and on a regular basis.