Receptionist/School Secretary - SMES (2026-2027 School Year)

Harrisonburg City Public Schools•Harrisonburg, VA

1d•Onsite

About The Position

Assist the principal in order that the latter may devote maximum attention to administering an effective instructional program.

Requirements

Possess a high school diploma or G.E.D. equivalency.
Demonstrate a thorough knowledge of standard office practices and procedures, equipment, and secretarial techniques.
Effectively demonstrates the ability to perform the essential functions
Experience working directly with individuals and families from diverse racial, ethnic, and socioeconomic backgrounds.
Familiarity with equity and inclusion frameworks.
Models non-discriminatory practices in all activities.
Respects the worth, dignity and individual differences of others.
Excellent written and verbal communication skills and the ability to present to diverse audiences to foster professional relationships and express and/or exchange ideas.
Excellent interpersonal skills.
Proficiency in the use of a variety of office/instructional equipment and technology with experience using Microsoft Office, Google Workspace, and email.
Demonstrated leadership qualities and personal characteristics necessary for working effectively with students, teachers, administrators, and the community.

Responsibilities

Welcome all visitors to the school.
Check in all visitors and ensure all visitors have passes.
Perform all secretarial and clerical duties pertaining to the administrative functions of the school office including: answering phones, checking in students who arrive late, ensuring the front office desk is staffed at all times, sorting mail, checking fax machine, copying materials for staff, coordinating dismissal, and supporting student registration
Record and verify attendance information and reports, including connecting with parents/guardians related to student attendance.
Keep the office environment attractive and up-to-date.
Dispense medications, give first aid, take temperature and record all on the nurse’s log as needed.
Make new student cumulative folders and keep student files up-to-date with correct address and phone number changes.
Copy all records for transferring students.
Takes all industry standard precautions to protect students, staff, equipment, materials, and facilities.
Maintains appropriate state licensure; assumes responsibility for and participates in staff development (professional growth) and training to keep materials, supplies, and skills up-to-date.
Follows appropriate safety procedures and properly maintains equipment.
Actively participates in and attends all required meetings.
Maintains confidentiality when appropriate.
Complies with and supports school division policies, regulations, procedures, and the HCPS Strategic Plan.
Effectively performs other duties as assigned by immediate supervisor.