School Operations Coordinator 2026-2027

BRICK Networks • Newark, NJ

7d • $50,000 - $75,000

About The Position

The BRICK Education Network (BEN) is seeking a School Operations Coordinator for the 2026-2027 school year. The Operations Coordinator plays a pivotal role in overseeing all aspects of the school's back-office functions, including financial management and school information management. Reporting directly to the Director of Operations (DoO), this position requires a high degree of organization, responsibility, and trustworthiness. Serving as the DoO's right-hand, the Operations Coordinator provides essential support in coordinating day-to-day operations, managing finances, maintaining accurate records, and facilitating effective communication within the school community. With a keen focus on operational efficiency and compliance, the Operations Coordinator contributes to the overall success and smooth functioning of the school, embodying professionalism, integrity, and a commitment to excellence in every aspect of their work.

Requirements

• Minimum of 2 years of work experience in a school.
• Self-motivated, resourceful, detail- and deadline-oriented.
• Highly organized with the ability to manage multiple projects simultaneously.
• Strong analytical skills with a focus on attention to detail, problem-solving, and logical reasoning.
• Excellent oral and written communication skills, with the ability to communicate effectively with various constituencies and work collaboratively with staff at all levels within and outside the organization.
• Complete administrative tasks in a timely and thorough manner in accordance with all deadlines provided.
• Maintain working knowledge of school policies and procedures and respond to emergency situations in a calm and professional manner.

Nice To Haves

• Ideally possess 1-3 years of teaching or administrative office experience.

Responsibilities

• Supports receiving and distributing student bus tickets.
• Supports the main office by answering phones, taking messages, and relaying messages.
• Supports sending and updating automatic call/text systems.
• Supports updating the attendance system to accurately track student attendance, including latenesses, suspensions, and doctor’s notes.
• Communicates regularly with staff to maintain up-to-date information about students and their families.
• Assists with the onboarding of new students and families through registration support and student record upkeep.
• Works collaboratively with staff to gather information regarding student transfer and execute residency verification if required.
• Corresponds with applicants or students to request any missing or additional information needed for verification.
• Receives and collects enrollment verification and re-verification documentation from applicants or existing students.
• Ensures the submission of required documents in accordance with established deadlines and guidelines.
• Assists in the collection of household surveys.
• Ensures physical files are accurate and organized.
• Ensures the completion of Social Security benefits, education verification, providing transcripts, incarceration documentation, 10-day no show drops, and shot records.
• Develops and implements processes to support smooth operations of nurses.
• Uploads documents to the database.
• Supports DoO in the management of the National Lunch Program, including creating and maintaining lunch application records.
• Supports the Operations Team to coordinate all logistics of meal distribution and orders.
• Supports the Operations Team to prepare meal-related documents for annual audits and Department of Agriculture review (ECW, HACCP, MELs, Direct Certification).
• Coordinates meal data collection and maintains accurate reports for monthly submissions and audits.
• Coordinates food service with DOOs for school trips, testing days, and other school events.
• Manages purchasing and vendor relationships for schools.
• Creates requisitions and adds vendors to the system.
• Supports staff in processing requisitions and enforces school ordering form procedures.
• Reviews order forms with the Director of Operations (DoO).
• Submits requisition requests within 48 hours and ensures quotes are acceptable with all details.
• Maintains good relationships with vendors and follows up on payment with the DoO and finance team.
• Emails invoices to our bill payment system.
• Checks received goods to ensure everything has been received and maintains records of receiving.
• Arranges School Transportation for Field Trips.
• Maintains and updates supply inventory, recommending restocks to the DoO.
• Receives, inventories, and stores deliveries to ensure accurate accounting of all items.
• Fulfills requests for supplies for teachers, staff, and events.
• Places orders as approved by the Director of Operations.
• Plans and coordinates large-scale events for the school operations team.
• Collaborates with Principals and Staff to address operational needs for Grade Level Events.
• Complete administrative tasks promptly and thoroughly in accordance with provided deadlines.
• Maintain knowledge of school policies and procedures and respond to emergency situations calmly and professionally.
• Support teammates and the school community during arrival, lunch, dismissal, and special events.
• Be accessible via phone and/or email during evenings and weekends to communicate with families, teammates, and school leaders.
• Support and attend school-wide events and professional development sessions.
• Perform additional tasks as assigned by School Leaders.
• Support teammates and school at large during arrival, lunch, and dismissal as well as special events.
• Identify areas of operational improvement and make recommendations for improvement to the DOO.
• Works across all operations areas including technology, data analysis, compliance, and special projects.
• Provides seasonal support for school improvement initiatives.
• Supports facilities and security management efforts.
• Supports food service operations, including meal benefit applications, federal and state reimbursements, lunch bills, and compliance.
• Oversees inventory and deployment systems for technology, mobile devices, and supplies.
• Provides administrative support to the school operations team, such as ordering supplies, filing expense reports, organizing files and data, and planning team activities.
• Completes other managerial and administrative tasks and special projects as assigned.
• Enforces the school-wide, clearly defined systems, structures, and rules.
• Develops and implements processes to support smooth operations of school business.
• Ensures all necessary supplies are in good working condition and appropriately packed.
• Welcome all visitors and guests ensuring security protocols are followed. Visitors are getting the appropriate place in the building.

Benefits

• Retirement and Health Benefits are included with full time employment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed