School Office Technician

Personnel Commission • Madera, CA

6d • Onsite

About The Position

Under the general direction of the Principal, or other assigned supervisor, the School Office Technician provides clerical support to assigned school site personnel; assists with testing materials; communicates information to staff and the public; provides complete and accurate records; and provides information and/or direction as may be requested. The incumbents in this classification provide the school community with general clerical support, which directly supports student learning and achievement.

Requirements

• High school diploma or equivalent.
• One (1) year of clerical experience in an office environment.
• Valid, current California Driver’s License, or obtain transportation, to drive to various sites occasionally.
• Pass the District’s applicable proficiency exam for the job class with a satisfactory score.
• After offer of employment, obtain: Criminal Justice and FBI Fingerprint Clearance, Negative TB test result plus periodic post-employment retest as required (currently every four years), Pre-employment physical exam A through District’s provider.
• Basic math, including calculations using fractions, percentages, and/or ratios
• District policies and procedures
• English usage, grammar, spelling, and punctuation
• Office methods and practices
• Customer service principles and practices
• Pertinent software applications
• Prepare and maintain accurate records
• Train others
• Understand complex, multi-step written and oral instructions
• Gather, collate, and/or classify data
• Work with a wide diversity of individuals in a variety of circumstances
• Problem solve to identify issues and create action plans
• Be attentive to detail
• Adapt to changing work priorities
• Meet schedules/deadlines, organize and schedule activities
• Communicate and work with persons of diverse backgrounds/knowledge/skills
• Read, write and communication clearly in English and a second language (usually Spanish) may be required
• Provide quality customer service
• Establish and maintain effective working relationships
• Work as part of a team
• Organize work effectively

Nice To Haves

• Read, write and communication clearly in English and a second language (usually Spanish) may be required

Responsibilities

• Assists with maintaining MUSD student information systems by inputting data to run accurate reports.
• Assists with maintaining and updating of Cumulative Records (cums), including reviewing English Language (EL) cums before filing or sending to schools.
• Attends department and/or in-service meetings.
• Compiles data to provide information and prepare reports.
• Maintains inventory of supplies and materials (e.g., tests, quizzes, forms).
• Maintains manual and electronic documents files and records (e.g., letters, forms, reports) to provide up-to-date information and/or historical reference.
• Performs general clerical functions (e.g., faxing, scanning, copying, data entry, filing, answering phones, creating form letters and memos) to support office functions and communicate information.
• Performs student enrollment and withdrawal activities.
• Processes State/Federal assessment program materials; facilitates and distributes the district and site assessment programs.
• Provide oral interpretation for parents or written translation of items as needed.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit, including various mandatory district trainings.

Benefits

• Criminal Justice and FBI Fingerprint Clearance
• Negative TB test result plus periodic post-employment retest as required (currently every four years)
• Pre-employment physical exam A through District’s provider

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED