School Office Assistant

Diocese of San José•Saint Joseph, MO

About The Position

The School Office Assistant supports the school community by providing administrative and clerical assistance to the School Office Manager in the day-to-day operation of the school office. The role also provides support to the Principal and/or teachers as directed by the School Office Manager, and serves as a receptionist and customer-service contact for students, parents, volunteers, staff, and the general public. The position supports the Catholic school’s philosophy, policies, and goals; models professionalism in a Catholic environment; helps ensure students’ health, safety, and welfare; and works collaboratively with school staff. The employee may attend faculty, administrative, and other meetings as needed. Evening and weekend work may be required.

Requirements

High school diploma.
English language proficiency.
Excellent written and oral communication skills and the ability to communicate effectively with all school stakeholders.
Proficiency with word processing, presentation, and email applications.
Proficiency with Word, Excel, PowerPoint, and Google applications.
Flexibility in day-to-day school environments.
Excellent organizational and human relations skills.
Self-motivated and reliable.
Ability to establish and maintain positive, effective working relationships with the Principal, parents, staff, and the general public.
Ability to manage moderate levels of stress and frequent interruptions.
Strong interpersonal skills and a customer-service focus for internal and external customers.
Ethical, discreet, and able to work as a team player.
Understanding and acceptance of the mission of the Catholic Church, and support for its teachings and values.
Ability to meet the listed physical demands, including lifting 10 pounds in compliance with safety standards, with reasonable accommodations available to enable individuals with disabilities to perform essential functions.
Ability to work evenings and weekends if required.

Nice To Haves

Some college coursework.
Experience in clerical or secretarial work, including word processing.
Prior experience in a public-school setting or institution of higher education.
Bilingual English/Spanish or English/Vietnamese skills.
Experience with school information systems (SIS).
Working knowledge of Workday, or willingness to learn.
Sufficient training to perform tasks assigned by the Principal and/or School Office Manager.

Responsibilities

Provide administrative and clerical support to the Principal and/or teachers as directed by the School Office Manager.
Record attendance for students and school staff.
Perform data entry, file maintenance, and record-keeping, including maintaining Student Cumulative Record files.
Maintain school-wide communications, including the newsletter, school calendar, website, and/or social media.
Maintain office equipment and supplies and make copies.
Serve as the school receptionist and provide front-office customer service to students, parents, volunteers, staff, and others seeking support.
Respond to telephone, email, and in-person inquiries from students, staff, parents, and the general public.
Coordinate with vendors and community organizations.
Process enrollment materials for returning and new students, when applicable.
Complete computer data input related to application, enrollment, and registration.
Process procedures for students withdrawing from the school.
Support the school’s philosophy, policies, and goals and decisions made by the Principal and Administrators.
Help ensure the health, safety, and welfare of all students.
Follow policies and procedures in the parent/student and employee handbooks.
Work as part of a team and attend faculty, administrative, and other meetings as needed.