School Office Assistant - Fox Ridge Middle School

Cherry Creek • Aurora, CO

23h • Onsite

About The Position

The School Office Assistant performs a broad range of administrative, clerical, and support tasks at a school location. The role may provide occasional assistance to the School Principal or Assistant Principal as requested. This is a non-exempt Educational Office Professionals position in Pay Range 07. The position has no direct supervisory responsibilities.

Duties include welcoming visitors; answering and screening telephone calls; assisting staff, students, parents/guardians, and community members; scheduling meetings and appointments; preparing agendas and meeting minutes; drafting and formatting correspondence and other materials; organizing and maintaining records and files; processing incoming and outgoing mail; monitoring and bookkeeping budgets; and ordering supplies and arranging equipment maintenance. Other duties may be assigned or requested.

The position works in a normal school environment, indoors and outdoors, with typically moderate noise. The work location may change to meet organizational requirements. Physical demands include frequent standing, walking, bending, reaching, lifting, pulling, and pushing; lifting or carrying up to 25 pounds; keyboard use and repetitive motions; and speaking and hearing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• High School Equivalency (HSE) diploma.
• One year of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience.
• Criminal background check and fingerprinting required.
• Basic knowledge of typical office equipment, such as telephones, copiers, fax machines, and email.
• Basic knowledge of common computer application software and Microsoft Office.
• Intermediate interpersonal relations skills.
• Intermediate verbal and written communication skills.
• Intermediate organizational skills.
• Ability to operate common office equipment.
• Ability to work alone and with others.
• Ability to write routine reports and correspondence.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books.
• Ability to perform light work, including lifting or carrying up to 25 pounds; frequent standing, walking, bending, reaching, lifting, pulling, and pushing; manual dexterity to operate a computer keyboard; repetitive motions; and speaking and hearing.

Nice To Haves

• Experience working in the public sector.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Racially conscious and culturally competent, with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement.

Responsibilities

• Greet and welcome building visitors; answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions; may monitor students sent to the office.
• Schedule meetings and appointments; prepare agendas, reserve facilities, record and transcribe meeting minutes, and maintain calendars for department events or special activities. May coordinate travel schedules and reservations.
• Draft letters, memorandums, reports, newsletters, announcements, and other materials; compose and type routine correspondence; support regular and special school-location projects.
• Organize and maintain files and records, which may include IEPs, databases, personnel records, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor programs, and workshops. File correspondence and other records and may enter and accept attendance and registrations.
• Operate word-processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material.
• Read, route, and respond to incoming mail; locate and attach appropriate files for correspondence to be answered by building administration; prepare outgoing mail and correspondence, including emails and faxes.
• Monitor and perform bookkeeping of budgets.
• Order and maintain supplies and inventory, arrange equipment maintenance, and may process electronic purchase and warehouse orders and other financial documents.
• Perform other duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED