School Nurse Substitute - Leave Replacement (August 11th – October 24th)

Menlo School • Atherton, CA

37d • Onsite

About The Position

The School Nurse Substitute will be an integral member of the school's health and wellness team, providing comprehensive healthcare services to the Menlo School community. This role will be a full participant in ensuring student health, safety, and medical compliance across both Middle and Upper School divisions. Responsibilities will include rendering first aid and direct patient care; managing student medical records; coordinating temporary academic and athletic accommodations; and serving as a critical first responder during campus emergencies and school retreats. The incumbent is expected to work with a high level of independence and clinical autonomy while collaborating effectively with division heads, athletic directors, security personnel, and faculty. This is a temporary leave replacement position running from August 11th through October 26th.

Requirements

• Current, unencumbered California Registered Nurse (RN) license.
• A minimum of a Bachelor’s degree (BSN preferred).
• At least two years of professional nursing experience, ideally with a background in school nursing, pediatrics, urgent care, or emergency medicine.
• Exceptional written and interpersonal communication skills, with the ability to clearly, empathetically, and professionally convey medical details to anxious families, students, and educators.
• Competency with Google Workspace, Microsoft Office Suite, and electronic health record databases.
• Strong quantitative and qualitative assessment skills to effectively triage clinical concerns, execute emergency protocols, and manage institutional safety priorities.
• Possession of a valid California Driver’s License and a clean driving record.
• Willingness and ability to operate a personal vehicle or a school-issued vehicle to safely transport sick or injured students from off-campus locations (e.g., retreat sites) when necessary.

Nice To Haves

• Experience with Magnus Health and Knightbook platforms is highly desirable.

Responsibilities

• Cover the Health Office and provide triage, assessment, acute treatment, and first aid to all students, faculty, and staff who present with illness or injury.
• Maintain accurate electronic medical records by charting all student clinical encounters in Magnus Health.
• Safely dispense and manage prescription and over-the-counter (OTC) medications in strict accordance with school policies and state regulations.
• Develop, update, and implement Individualized Healthcare Plans (IHPs) for students navigating chronic conditions such as asthma, diabetes, and severe allergies.
• Proactively communicate with parents/guardians regarding serious injuries or clinical situations requiring medical care outside of the Health Office.
• Email teachers, advisors/advocates, and appropriate division leaders regarding students managing significant medical issues (e.g., concussions, hospital stays) to outline necessary temporary medical or classroom accommodations.
• Promptly notify division assistants regarding attendance data whenever a student is medically dismissed and sent home during the school day.
• Issue formal PE excuses via pink slips for injured or ill students; ensure students remain safely on the sidelines with their class unless alternate arrangements (such as the library) are pre-approved by the Head of Middle School Athletics.
• Act as the primary campus First Responder for all medical emergencies, including providing critical emergency care at the Creative Arts and Communicating Center (CCC).
• Lead and coordinate the campus First Aid team during emergency incidents, managing patient triage and directing response logistics.
• Coordinate closely with the Director of Security for navigation, campus positioning, and transport support during emergency medical incidents.
• Attend and provide comprehensive, overnight medical coverage for the off-campus 6th-grade retreat from Thursday, August 27, 2026, through the afternoon of Friday, August 28, 2026; maintain on-site clinical oversight, manage student medications, and serve as the primary point of contact for any acute medical needs or emergencies during the trip.
• Maintain phone availability to provide medical guidance for various off-campus trips, including the 8th-grade kayaking trip, 7th-grade retreat, and Upper School retreats (including overnight on-call hours).
• Ensure all grade levels are equipped with functional, fully stocked emergency First Aid bags prior to departure.
• Collect, inventory, and securely segregate all student medications for student trips within designated cabinetry using specialized storage bags for retrieval.
• Participate in Individualized Education Program (IEP) and student support meetings to ensure medical accommodations are in compliance within the classroom environment.
• Engage in the overall life of the school, attending faculty meetings and relevant training sessions when not actively managing health office conflicts.
• Promptly inform HR team of work-related injuries and illnesses.
• Execute additional administrative or health-related responsibilities as assigned by school leadership.

Benefits

• An exceptional work environment and caring community
• Highly competitive salary
• A comprehensive benefits package, including generous contributions to a retirement plan for eligible employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level