School Coordinator (Administrative Support Coordinator II)
About The Position
San Diego State University’s School of Theatre, Television, and Film is seeking a School Coordinator to coordinate administrative and clerical operations supporting the School’s academic programs and public production activities. Under the general supervision of the School Director, the Coordinator supports the Director, Associate Director, Academic Advisor, faculty, area heads, committees, staff, students, and members of the public. The role manages main office operations, serves as a primary point of contact, maintains records and confidential personnel files, coordinates academic appointments and class scheduling, and supports meetings, events, reports, and communications. The Coordinator also coordinates instructional and student payroll budgets, tracks expenditures, prepares fiscal reports, and helps ensure that appointments, payroll documentation, financial transactions, and academic processes comply with university procedures, CSU policies, and collective bargaining agreements. The position supports consistent administrative practices across programs combining academic coursework with hands-on theatre, television, film, and new media production. This is a full-time, benefits-eligible, permanent/probationary position designated non-exempt under the FLSA and eligible for overtime compensation. Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., with possible variation based on operational needs. Telecommuting of up to one day per week is available after a one-year probationary period; on-site presence is required during probation.
Requirements
- Fully functional knowledge of and skill in standard office procedures and practices.
- Ability to understand and operate in a variety of organizational structures.
- Thorough knowledge of English grammar, spelling, and punctuation, with clear oral and written communication skills.
- Ability to use and quickly learn new office support technology systems and software packages.
- High school program, technical/vocational program, or equivalent, combined with several years of related office work experience.
- Applicants must currently be authorized to work in the United States on a full-time basis.
Nice To Haves
- Two to four years of related experience.
- Experience in a higher education or public sector setting.
- Experience processing academic appointments.
- Experience providing administrative support to a Director and/or Department Chair.
- Experience in administrative operations of performing arts or film production organizations.
- Experience using Microsoft Word, Excel, related database software, Oracle, AdobeSign, or similar software and database applications.
- Knowledge of business mathematics beyond basic arithmetic may be required for some positions.
Responsibilities
- Coordinate daily main office operations and provide administrative support to the School Director, Associate Director, Academic Advisor, area heads, committees, faculty, staff, and students.
- Process faculty appointments and contracts, initiate background checks, maintain personnel files, support instructional reports, and coordinate employment and payroll documentation.
- Enter and maintain course schedules for regular and winter sessions; verify room, time, and faculty assignments; identify conflicts; and communicate issues to relevant parties.
- Coordinate curricular proposals, monitor approval deadlines, maintain current curriculum and School records, and distribute surveys supporting accreditation and evaluation activities.
- Monitor instructional and student payroll budgets, track expenditures, analyze budget activity, prepare fiscal reports, and recommend adjustments with the School Director.
- Coordinate meetings, receptions, events, and other activities; prepare and distribute meeting minutes; maintain supplies and equipment; and coordinate facilities, building access, technology, and service issues.
- Hire, train, and supervise office student employees and graduate assistants, including coordinating attendance and absence reporting.
Benefits
- 15 paid holidays, vacation, and sick leave.
- CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC.
- Medical, dental, and vision options at low or no cost.
- CSU tuition fee waiver for employees and eligible dependents.
- Optional FlexCash, life and disability insurance, legal plans, and pet plans.
- Access to the library, campus events, employee groups, and volunteer and social activities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
