School Committee Secretary

Ipswich Public School District•Ipswich, MA

1d•Hybrid

About The Position

To serve as the primary Secretary, Administrative Coordinator, and Communications Liaison for the School Committee. This role encompasses end-to-end meeting support, policy manual maintenance, official recordkeeping, and administrative management in direct consultation with the Superintendent and School Committee Chair.

Requirements

High School Diploma required
Previous administrative secretarial experience preferred, ideally within a school district or public sector administrative setting.
Proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office (Word, Excel); strong operational familiarity with general office technology and web content management systems.
Exceptional mastery of English grammar, spelling, and professional writing standards for public sector recordkeeping and correspondence.
Strict commitment to maintaining absolute confidentiality regarding executive session matters, privileged communications, and sensitive district work.
High level of emotional maturity, personal integrity, professional competence, and pride in delivering polished work products.
Strong interpersonal skills, patience, and discretion when interacting with town leaders and the general public; ability to adapt quickly to shifting schedules and priorities.

Nice To Haves

Associate degree or higher preferred.

Responsibilities

Attend all School Committee meetings in their entirety (in-person or remotely) with a high degree of flexibility to accommodate varying schedules.
Post all meetings, public hearings, agendas, and packets on behalf of the School Committee in strict accordance with Massachusetts Open Meeting Law.
Formulate, assemble, and distribute meeting agendas, information packets, and unresolved action items from previous meetings in collaboration with the Superintendent and Chair.
Distribute agendas and informational packets to Committee members, administrative leadership and the Association President.
Notify appropriate personnel of official actions taken by the School Committee following meetings.
Create, transcribe, and preserve official permanent records, including meeting minutes for all public meetings and executive session meetings.
Present drafted minutes for formal Committee approval.
Maintain the official Policy Manual by tracking readings, revisions, and structural updates; ensure the online policy manual remains fully up to date.
Oversee the School Committee portion of the district website, ensuring accurate postings of member contact information, rosters, meeting schedules, agendas, packets, minutes, and policies.
Manage the official School Committee calendar and maintain updated member rosters.
Prepare official correspondence to and from the Committee as directed by the Chair and Superintendent.
Distribute Committee communications, such as newsletters, using the district email notification system.
Release approved information concerning Committee business to the press at the direction of the Chair or Superintendent (does not act as an official spokesperson).
Order and manage supplies for the School Committee through the school business office.
Inform Committee members of upcoming MASC meetings, conferences, and professional development opportunities, assisting with registration.
Participate in annual professional development and training relevant to school committee administrative functions, subject to Chair approval.
Perform other related administrative tasks as assigned by the Chair or Superintendent.