Middle School Secretary

Lake Ridge Schools•Lake Ridge, IN

3d•Onsite

About The Position

This position serves as the primary receptionist and office manager for the general office of Lake Ridge New Tech Middle School. The role involves managing daily office operations, handling communications with various stakeholders, processing paperwork, performing bookkeeping tasks, and ensuring the smooth functioning of the school office. The secretary will also be responsible for student supervision in the office, providing basic first aid, and maintaining confidentiality of sensitive information. This is a ten-month, non-exempt secretarial position.

Requirements

High school diploma or equivalent
Proficiency in technology
Proficiency in student information systems (SIS)
Proficiency in office software (e.g., Microsoft Office, Google Workspace)
Proficiency in basic bookkeeping methods
Proficiency in general office equipment operation

Responsibilities

Serve as receptionist and office manager, greeting and accommodating parents, students, staff, and visitors.
Answer multi-line telephones and manage general office inquiries and correspondence.
Make appointments for the Principal, Assistant Principal, and Dean of Students.
Prepare, edit, and distribute communications and messaging to school stakeholders using various platforms (SchoolMessenger, school website, social media, newsletters).
Process, prepare, edit, and distribute all paperwork and correspondence (office to teacher, office to home, suspension letters, expulsion forms, recommendations).
Perform minor bookkeeping tasks, including processing purchase orders, tracking supply requisitions, collecting, recording, and depositing payments, and assisting with basic account tracking.
Prepare requests for office supplies and purchase orders, and distribute materials.
Prepare and maintain time sheets for all non-licensed personnel.
Maintain and report records of teacher absences and substitute personnel.
Manage all mail and mail distribution to teachers.
Maintain and service all office machines and equipment.
Type, prepare, and file various reports and administrative documents.
Type information, assemble folders, and organize materials for the opening and closing of the school year, as well as registration (including summer school).
Maintain bulletin boards in the office area.
Keep files up to date in the main office, including building personnel files and facility/building-use forms, maintaining strict confidentiality.
Supervise students sent to the office until disciplinary action can be taken.
Maintain accident reports for employees and students.
Provide basic first aid to ill and/or injured students, notifying parents if necessary.
Guide students to the appropriate counselor, social worker, nurse, or administrator when in need.
Serve as liaison between offices, promoting cooperation and coordination of services.
Exhibit initiative, creativity, and good judgment in making decisions, reflecting a positive attitude and work ethic representing Lake Ridge Schools.
Fill in for other office personnel as needed.
Perform other reasonable duties as assigned by the Principal or leadership team.