Middle School Secretary
Humboldt USD 258•HUMBOLDT, KS
•Onsite
About The Position
Humboldt Middle School is seeking a dedicated and organized individual to join our team as a full-time secretary. This role is essential in providing administrative support to the school’s operations, ensuring a welcoming environment for students, staff, and visitors. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask in a fast-paced educational setting.
Requirements
- High school diploma or equivalent; additional education or certification in office management or administration is a plus.
- Previous experience in a school or educational setting or as a secretary preferred.
- Proficient in technology use.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and a positive attitude towards students, parents, and staff.
- Ability to work independently as well as part of a team.
- Must be able to pass background checks and comply with school district policies.
Responsibilities
- Greet and assist students, parents, staff, and visitors in a friendly and professional manner.
- Manage the school’s front office, including answering phones, responding to inquiries, and directing calls as needed.
- Maintain student records, including enrollment, attendance, and health information, ensuring confidentiality and compliance with regulations.
- Assist in the preparation and distribution of school communications, including newsletters, announcements, and reports.
- Coordinate and schedule appointments, meetings, and events for school administration and staff.
- Process incoming and outgoing mail, packages, and deliveries.
- Support the administration with various clerical tasks, including filing, data entry, and maintaining office supplies.
- Assist with student registration and enrollment processes, including collecting necessary documentation and information.
- Handle student attendance and tardiness records, ensuring accurate reporting.
- Collaborate with teachers and staff to facilitate smooth daily operations and address any administrative needs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
