School Business Assistant

Hayward Unified School District • Hayward, CA

19h • Onsite

About The Position

Under the direction of a the site administrator or designee, operate and maintain a high school book and supply room; maintain the school's budget records; receive, store, sell or issue textbooks, audio-visual equipment and office and classroom supplies; prepare and maintain inventories of school supplies and equipment; maintain student records of lost and damaged books.

Requirements

• Graduation from high school
• One year experience in maintenance of financial records
• One year experience in the receipt, maintenance and delivery of materials and supplies.
• Methods, practices and terminology of basic financial record keeping.
• Modern office practices, procedures and equipment.
• Basic accounting procedures.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills.
• Operation of a computer and applicable software.
• Supply room procedures including methods of storage and issuance of supply items.
• Inventory purchases.
• Purchase requisitions, purchase orders, invoices and delivery reports.
• Add, subtract, multiply and divide quickly and accurately.
• Proofread to find and correct errors in text and math.
• Understand and follow oral and written instructions.
• Read, interpret and follow rules, regulations, policies and procedures.
• Work independently with little direction.
• Meet schedules and time lines.
• Plan and organize work.
• Maintain alpha/numeric files.
• Maintain records and prepare reports.
• Communicate effectively both orally and in writing.
• Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others.
• Work confidentially with discretion.
• Operate a variety of equipment including a cash register, computer and applicable software.
• Establish and maintain cooperative and effective working relationships with others.

Responsibilities

• Receive, store, issue and deliver school supplies and equipment such as textbooks, audio-visual equipment, films and office and classroom supplies.
• Check goods against invoices, purchase orders; prepare reports of discrepancies.
• Receive and fill requisitions for materials and supplies; provide timely deliveries; maintain records of issued materials.
• Maintain budget record of school expenses; prepare balance sheets; reconcile records to District records; prepare budget reports for school principal, vice principal and each area chairperson.
• Maintain inventories of school suppliers and equipment; order additional supplies as necessary to maintain adequate stock levels; conduct perpetual and periodic physical inventories of school equipment and supplies.
• Maintain audio-visual equipment in working order; clean and maintain and perform minor repairs and adjustments such as replacement of lamps, fuses and belts.
• Receive, distribute and collects films and other audio-visual materials ordered by the Instructional staff.
• Direct students who assist in warehouse and other activities.
• Maintain and control a revolving petty cash fund for school operations.
• Service and maintain school copy machine; stock machine with paper and maintain records of use.
• Prepare and maintain a variety of reports and records to assure control of assigned functions.
• Collect, account for and transmit fees for lost or damaged books; prepare refund vouchers for lost books restored or unused portions of deposits; collect for materials used in personal projects; collect for testing and other fees.
• Provide information concerning stock and price of materials; prepare reports as required.
• Perform other duties, related to the job, as assigned.

Benefits

• Health benefit costs are 100% employee paid through a pre-tax payroll deduction.
• Dental coverage is mandatory for all employees working 20 hours per week, or more, regardless of outside coverage.
• The District contributes the full premium for "employee only" dental coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED