School Administrative Assistant (NGRHS)

Nova Scotia Regional Centres for Education & CSAP•New Germany, NS

2d•Onsite

About The Position

The South Shore Regional Centre for Education (SSRCE) is committed to providing an inclusive, diverse, equitable, safe, and healthy education that supports learning and success both personally and academically. They serve approximately 59,000 residents across an area of 5,250 square kilometers, encompassing 23 schools. SSRCE actively encourages applications from under-represented groups, including those of African Nova Scotian, African Canadian, African ancestry, and Mi'kmaw/Indigenous ancestry. This position is located at New Germany Rural High School.

Requirements

Completion of Grade 12 and a community college administrative assistant program, or equivalent
Related experience in a public office (preferably in education)
Accurate word processing, bookkeeping and spreadsheet skills, attention to detail
Ability to work under pressure with deadlines
Strong interpersonal and time management skills
Ability to communicate courteously and effectively with the public
Satisfactory Criminal Record / Vulnerable Sector Check and a Nova Scotia Child Abuse Register Check (completed within the last 3 months)

Nice To Haves

Excellent filing, word processing and reception skills
Self-starter with strong analytical and problem-solving skills
Persistence, assertiveness, confidentiality
Team player, committed to promoting quality service

Responsibilities

Prepares correspondence for school administration and staff and circulates as required.
Maintains accurate school accounts and prepares timely payroll, human resource, and student records reports.
Submits regular summary reports of staff absences and substitute employees.
Inputs student information for computerized student information systems and generates reports as required by school administration.
Reconciles orders, processes funds received, and balances accounts for various school accounts.
Provides clerical support to school administration, including maintaining an up-to-date schedule of room and facility bookings, collating morning announcements, and scheduling parent-teacher interviews.
Takes incoming calls from parents and the public and directs them to the appropriate staff.
Initiates processes to notify parents of early dismissals.
Submits maintenance and technology work requests electronically.
Coordinates yearly school/classroom bulk supply orders.
Provides supportive services directly to students.
Complies with the Occupational Health and Safety Act and Regulations.
Performs other related duties as required.