Administrative Assistant - Wildwood School

WILDWOOD PROGRAMS INC • Schenectady, NY

2d • $20 - $27 • Onsite

About The Position

Wildwood School, a part of Wildwood Programs, provides a comprehensive educational program for students with autism spectrum disorders and developmental disabilities to prepare them to be as independent as possible. Academic, social, employment, and functional skills are taught to each student as driven by their Individual Educational Plan (IEP), needs, and interests. Wildwood Programs, a proud provider of multiple services for people with disabilities, is looking for an administrative assistant to be the first point of contact for students, families, and visitors and help ensure that the office runs smoothly and efficiently. This position supports the Administration/School team by performing various duties.

Requirements

• High school diploma or general education degree (GED)
• 2 years related experience and/or training
• Proficiency in Word Processing, Spreadsheet, Internet, emails, and Database software.
• A valid New York State Driver’s License
• Ability to drive and a driving record acceptable for agency insurance coverage
• Daily access to their own vehicle
• Ability to drive our students when the program requires it.
• Ability to lift up to 30 pounds.

Responsibilities

• Acts as the first point of contact for students, employees, families, and visitors in person and via multi-line telephone.
• Manages sensitive and confidential information regarding students and their families.
• Prepares, composes, sorts, and routes mail, faxes, and package deliveries; makes copies of correspondence or other printed materials and scans as needed.
• Prepares outgoing mail and correspondence, including email and faxes addressed to both internal and outside agencies.
• Prepares and submits reports & organizes and maintains file systems in both paper copies and electronic, files correspondence and other records.
• Communicates with external agencies such as transportation to request status updates regarding students.
• Coordinates requests for cleaning, repairs, hazard reports, and other maintenance requests.
• Maintains meeting schedules, coordinates use of facilities, and technology needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED