Lexington Middle School Administrative Assistant II– 1.0 FTE

Fayette County Public Schools•Lexington, KY

12h•Onsite

About The Position

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description. This position is classified as Hourly, with a Pay Grade of G 04, based on verified education and related experience levels. The work calendar is 10.5 months, totaling 220 days. The School Administrative Assistant II is responsible for organizing, coordinating, scheduling, and performing office functions at a middle school. This role serves as the secretary to the Principal, coordinating communications between administrators, the District, site personnel, parents, students, and the general public. Additionally, the position involves training and providing work direction to clerical personnel and others as assigned.

Requirements

High school diploma or G.E.D. Certificate
Three years of varied and increasingly responsible clerical or secretarial experience.
Must take all required clerical assessments and earn a passing score.

Nice To Haves

Ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.

Responsibilities

Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a middle school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established timelines.
Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences; independently compose letters, memoranda and bulletins as directed; take and transcribe dictation as required.
Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate; assist in the preparation of annual budgets and other annual reports.
Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents and the public; perform public relations and communications services for the Principal.
Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events.
Train and provide work direction to clerical personnel, students and others as assigned.
Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data.
Collect and account for money collected in conjunction with student body funds, last lost or damaged books and other school activities; account for and maintain the cash fund as assigned; prepare student body financial report.
Process the certified and classified payroll including the completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel by providing them with keys and materials; secure period substitutes and prepare substitute time sheets.
Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders.
Perform a wide variety of problem-solving tasks in support of certified, classified and management personnel.
Operate a variety of office machines such as typewriter, copiers, calculator and computer equipment.
Utilize a mimeograph machine for forms, certificates, passes, slips and a variety of other items.
Perform First Aid according to established guidelines and procedures.
Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
Performs other duties as assigned.
Maintains regular attendance.