James Lane Allen Elementary School Administrative Assistant II - 1.0 FTE

Fayette County Public Schools•Lexington, KY

1d•Onsite

About The Position

This position performs a wide variety of clerical and secretarial duties to organize, coordinate, and schedule school office activities. The role assists the Principal of an elementary school in routine administrative tasks, performs public relations, and coordinates communications between administrators, District and site personnel, parents, students, and the general public. The position also involves training and providing work direction to clerical personnel as assigned.

Requirements

High school diploma or G.E.D. Certificate
Two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.
Must take all required clerical assessments and earn a passing score.

Nice To Haves

Ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.

Responsibilities

Organize, coordinate and schedule a variety of office activities to assist the Principal of an elementary school with administrative tasks.
Prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
Perform complex and advanced-level clerical accounting duties in support of the assigned schools programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports and special projects.
Respond to questions or complaints from vendors or District administrators regarding issues related to payments, balances, charges, inventories and other information; answer phones.
Produce a variety of periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers, charging proper accounts.
Maintain records of revolving cash funds and petty cash funds use; issue checks as required to reimburse accounts; balance and reconcile accounts, verifying proper and authorized use of designated funds.
Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures.
Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
Register, release or transfer students; complete enrollment information.
Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
Provide clerical assistance to faculty and staff as needed.
Orient new and substitute teachers; provide directions, keys and instructional materials.
Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
Performs other duties as assigned.
Maintains regular attendance.