Scholarship & Stewardship Administrator

University of South Florida•Tampa, FL

1d•Onsite

About The Position

The Scholarship & Stewardship Officer plays a crucial role in managing the advertising, awarding, and stewardship of USF Foundation Scholarships. This position is responsible for organizing, coordinating, and executing the scholarship review process through various scholarship committees, ensuring scholarships are awarded in compliance with donor intent and in compliance with USF policies and procedures, applicable laws, and regulations. Additionally, this position is responsible for serving as a liaison with the Office of Financial Aid and college/campus/unit fund administrators, Foundation Development Teams, Faculty, Staff and Deans. Employees of USF Advancement live out the values of responsibility, innovation, service, and excellence in each of its highly collaborative departments. We use trusted data and ethical AI to enhance decision-making, strengthen engagement, and enable our teams to focus on what matters most: relationships and impact.

Requirements

Bachelor's degree with at least 1 year of experience directly related to the duties and responsibilities specified.
Work experience may be substituted for the degree requirement on a year for year basis.

Nice To Haves

Experience working in university advancement, scholarship administration, and/or donor relations or higher education.
Experience with Microsoft Excel, Canva, financial systems, constituent management systems, Salesforce, scholarship management software, donor stewardship/reporting software is also preferred.

Responsibilities

Advertise scholarship funds & raise awareness about scholarship opportunities among students, faculty, and staff.
Respond to student, faculty, staff inquiries regarding private scholarships
Organize, coordinate and execute review of applicants via various scholarship committees within the colleges and units
Create spending plans & award funds according to donor intent
Confirm disbursement of funding & reconcile funds
Communicate with students to secure requirements for fund disbursement and renewal
Stewardship of scholarship donors through the collection and distribution of thank you letters & ThankView video campaigns
Organization of donor/scholarship recipient meetings
Implement new enhanced donor stewardship initiatives
Collaborate with development teams to identify high priority stewardship needs
Create a culture of philanthropy amongst students
Comprehensive review of all scholarships and funds purposes to assess awarding potential; submit forms to create new funds, add fund codes, update or close funds, reinvest funding, etc.
Review financial reports and analyze current fund utilization & develop plans to increase fund utilization; compile awarding statistics for leadership
Utilize emerging technologies, including AI-enabled tools, to support data analysis, reporting, and process optimization related to scholarship awarding and fund utilization
Assist with identifying opportunities to streamline workflows, improve data accuracy, and enhance reporting efficiency through the responsible use of AI tools
Assist with various University events as a representative of Donor Services
Participate in trainings to learn and stay current on best practices in scholarship administration, donor stewardship, reporting, fund utilization, and emerging technologies (including AI) to support process improvement and informed decision-making