Scholarship and Donation Coordinator

Dakota Economic Development Corp•Victory West Township, SD

1d•Onsite

About The Position

The Scholarship and Donation Coordinator is a vital position within the Dakota Economic Development Corporation (DEDC), responsible for managing our scholarship and donation initiatives that support community development and economic growth. This role serves as the primary point of contact for all inquiries related to scholarships and donations, ensuring efficient processing and compliance with organizational standards. The successful candidate will oversee the entire intake process, prepare files for committee review, and facilitate approval processes, contributing to the effective deployment of resources that benefit both the organization and the community.

Requirements

High school diploma or GED required
Proven experience in administrative support, program coordination, or a related role.
Exceptional attention to detail with the ability to manage multiple workflows simultaneously.
Strong verbal and written communication skills, with the ability to engage effectively.
Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and experience with database management or CRM systems.
High level of integrity and capability to handle confidential information with discretion.
Ability to pass a background check and possess a valid driver’s license.

Nice To Haves

Bachelor's degree in Business Administration, Communications, Program Management, or a related field preferred.
Experience working within a for-profit organization or in economic development.
Familiarity with grant-making or scholarship management platforms.
Strong organizational skills with a focus on process improvement and efficiency.

Responsibilities

Serve as the first point of contact for scholarship and donation requests, providing exceptional customer service and guidance to applicants.
Manage the receipt, logging, and initial review of all incoming applications, ensuring timely and accurate processing.
Proactively communicate with applicants to ensure all required materials are submitted accurately and on time.
Verify the completeness and compliance of application files before they advance to the review stage, maintaining high standards of integrity and thoroughness.
Organize and prepare comprehensive application packets for internal approval committees, summarizing necessary data to facilitate efficient decision-making.
Ensure all documentation is meticulously compiled and clearly presented for review and approval.
Maintain professional and timely correspondence with applicants, donors, and internal stakeholders regarding the status of requests and applications.
Foster positive relationships with community members to enhance the reputation and effectiveness of DEDC’s scholarship and donation programs, aligning them with organizational goals.
Responsible for all department communications regarding the program, including social media postings and advertisements.
Maintain accurate records of all scholarship awards and donation requests within the organization’s database, ensuring compliance with privacy regulations and internal policies.
Regularly audit data to ensure integrity and accuracy, implementing improvements as necessary.
Assist in the coordination of review meetings, ensuring all necessary materials are prepared in advance to facilitate productive discussions.
Provide administrative support to the scholarship and donation programs, ensuring their smooth operation and alignment with DEDC’s objectives.
Oversee and coordinate the Summer Youth Program, ensuring its successful execution and alignment with organizational goals.
Successfully pass a background check and maintain a valid driver’s license to facilitate program activities and community engagement.
Assist with all other DEDC projects and initiatives as needed to support organizational goals and objectives.