Scheduling Coordinator

PRS Management, Inc.•Portland, OR

5h•Onsite

About The Position

Join Mirabella Portland and play a key role in supporting a compassionate, resident-centered community where our mission, vision, and core values guide everything we do. In this dynamic position, you’ll coordinate staffing and help ensure smooth day-to-day operations while advocating for the well-being and rights of our residents. If you’re organized, collaborative, and passionate about making a meaningful impact, this is your opportunity to help shape a thriving environment for both residents and staff. This position is responsible for the scheduling for all Healthcare employees (Assisted Living, Memory Care, Home Care & Skilling Nursing/Long Term Care). This position is part of an on call rotation with the healthcare team.

Requirements

Minimum of 1 year’s experience in long-term care or a healthcare environment.
Experience in clerical office work, reception, scheduling, or a related field is also preferred.
Knowledge of basic recruitment and HR practices, employment law and regulations.
Demonstrated understanding of functions, organization, policy, regulations and procedures of a long-term care/skilled nursing facility.
Ability to demonstrate tact, restraint, and professionalism in difficult situations.
Knowledge of basic office equipment (multi-phone lines, fax machines, computers, photocopiers). Ability to fill out forms, keep accurate records, and submit reports.
Strong organizational skills and ability to multitask.
Computer skills, including proficiency in Microsoft Office programs

Responsibilities

Champion Pacific Retirement Services (PRS) culture by ingraining our Mission (“Empower people to lead meaningful lives as they age.”), Vision (“Shaping a future where aging is embraced as an opportunity to thrive.”) and Core Values (“We Speak Up, We Step Up, We Lift Up, We Team Up”) into all aspects of your role.
Understand the importance of resident rights in healthcare as well as the community as a whole, and advocate for operations, processes, and decisions that are in residents’ best interests.
Develop and coordinate staffing schedules for all health care employees. Keep accurate documentation on staffing rosters, actual schedule of illnesses, no call/no shows, request for time off and absences.
Complete status reports and communicates all personnel information on status changes, new hires, transfers, and terminations to HR Director.
Notify managers regarding employees when necessary regarding missed punches and not taking breaks or lunches. Communicate staffing changes to Director of Health Services or alternates.
Attend and participate in continuing education programs and in-services.
Be constantly aware of safety and follow up on identified risks. Respond to emergency calls on campus per protocol.
Perform other duties as assigned.