Scheduling Coordinator | Service & HVAC

Aston Carter • Saint Paul, MN

8d • $24 - $28 • Hybrid

About The Position

Are you a highly organized professional who thrives in a fast-paced environment? Our client, an industry leader in HVAC, building services, and energy solutions, is seeking a Scheduling Coordinator to support a growing service operation. This is an excellent opportunity to join a collaborative team with exceptional employee tenure, strong leadership, and long-term career growth potential.

Requirements

• 5+ years of scheduling, dispatching, service coordination, or operations support experience
• Salesforce experience
• Experience supporting HVAC, construction, field service, facilities management, or skilled trades teams
• Experience coordinating field technicians and service operations

Responsibilities

• Coordinate and schedule field technicians based on customer needs, technician availability, and project requirements
• Create and manage work orders, service appointments, and scheduling documentation
• Serve as the primary point of contact for customers regarding service updates and scheduling
• Partner with Project Managers, Supervisors, and Operations teams to ensure efficient service delivery
• Coordinate equipment, materials, and subcontractors as needed
• Track service activities and maintain accurate records within internal systems
• Investigate customer concerns and provide timely resolution
• Generate reports and support administrative documentation for service operations

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed