Small Claims Division - Scheduling Clerk

Allen County Indiana • Fort Wayne, IN

1d • Onsite

About The Position

The Scheduling Clerk works in the Allen County Superior Court Small Claims Division under the direction of the Small Claims Division Magistrate. The position is responsible for filing and scheduling new claims and is an employee-at-will position covered under the Superior Court Employee Handbook.

The clerk schedules Small Claims hearings; processes Alias Claims, proceeding supplemental, and Contempt of Court filings; prepares and reviews the daily judicial court calendar; and assists office visitors by answering phones, giving directions, and responding to procedural questions. The position also prints and posts court calendars, types orders and docket entries, pulls files for claims, and performs other assigned duties, including overtime as required.

The role follows standardized procedures and routines in scheduling filings and preparing and reviewing the court calendar. It involves working with judicial staff, attorneys, the Sheriff Department, other professionals, and the general public. The position is based in a standard office setting and includes frequent sitting, some lifting and other physical activities, typing, monitoring equipment, exposure to noise, and frequent attention to detail.

Requirements

• High school diploma or GED.
• Strong customer service skills.
• Strong organizational skills.
• Ability to work amid frequent interruptions.
• Ability to maintain strict confidentiality.
• Ability to use a scanner, copier, fax, multi-line telephone, and other job-related equipment.
• Strong computer skills, including ability to use Microsoft Office and other job-related software.

Nice To Haves

• Ability to use Quest, Odyssey, the protective order registry, and other court-related software.

Responsibilities

• Schedule all Small Claims hearings.
• Process Alias Claims, proceeding supplemental, and Contempt of Court filings.
• Prepare and review the daily judicial court calendar.
• Answer phones, give directions, and respond to procedural questions from office visitors.
• Print and post court calendars.
• Type orders and docket entries and pull files for claims.
• Perform other duties as assigned, including overtime as required.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED