Small Claims Division - Scheduling Clerk
About The Position
The Scheduling Clerk works in the Small Claims Division of Allen County Superior Court under the direction of the Small Claims Division Magistrate. The position is responsible for filing and scheduling new claims and is an employee-at-will role covered by the Superior Court Employee Handbook. The clerk routinely schedules Small Claims hearings and filings, including Alias Claims, proceedings supplemental, and Contempt of Court filings, following prescribed procedures and routines. The clerk prepares and reviews the daily judicial court calendar, handles phone calls and procedural questions from visitors, prints and posts court calendars, types orders and docket entries, and pulls claim files. The role involves working with judicial staff, attorneys, the Sheriff Department, other professionals, and the general public. It is a standard office position with frequent sitting, some lifting and other physical activity, equipment monitoring, noise exposure, and frequent attention to detail. Overtime may be required.
Requirements
- High school diploma or GED.
- Strong customer service skills.
- Strong organizational skills.
- Ability to work amid frequent interruptions.
- Ability to maintain strict confidentiality.
- Ability to use a scanner, copier, fax machine, multi-line telephone, and other job-related equipment.
- Strong computer skills, including the ability to use Microsoft Office and other job-related software.
- Knowledge of prescribed procedures and routines for scheduling Small Claims filings.
Nice To Haves
- Ability to use Quest, Odyssey, the protective order registry, and other court-related software.
Responsibilities
- Schedule all Small Claims hearings.
- Process Alias Claims, proceedings supplemental, and Contempt of Court filings.
- Prepare and review the daily judicial court calendar.
- Answer phones, give directions, and respond to procedural questions from office visitors.
- Print and post court calendars.
- Type orders and docket entries and pull claim files.
- Perform other duties as assigned, including overtime as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
