Scheduling Assistant (Entry Level)

Morgan & Morgan, P.A.•Fort Lauderdale, FL

2d•Onsite

About The Position

The Scheduling Assistant works closely with a Paralegal and Legal Assistant on litigation-related work. The role coordinates and documents legal events, supports attorneys and their teams, communicates with clients about upcoming events, and assists with case-file and system updates. The position is on-site and offers direct experience working alongside the team.

Requirements

High school diploma or GED required; college preferred.
Ability to communicate effectively with clients.
Ability to adapt to an ever-changing environment and handle multiple priorities.
Excellent oral communication skills and an outgoing personality.
Ability to multitask and learn quickly.
Ability to thrive in a team environment.
Reliable and dependable.
Excellent comprehension and critical-thinking skills.
Ability to type at least 35 WPM and write well while navigating multiple software applications.
Organized.
Familiarity with Microsoft Office.

Nice To Haves

Prior business or medical scheduling experience is preferred but not required.
College education is preferred.

Responsibilities

Assist attorneys with scheduling depositions, doctor conferences, private mediations, and other requested events.
Coordinate rescheduling of auto-set court conferences to avoid conflicts for each attorney.
Work with each attorney’s team to coordinate litigation events promptly and document them in the attorney’s calendar and file.
Prepare formal notices for events.
Review each attorney’s court docket to ensure events are confirmed and added to the attorney’s calendar promptly.
Confirm scheduled events with clients.
Send clients timely letters about upcoming events.
Help with overflow work as needed.
Enter new roles in the system.
Upload necessary documents to client files.
Perform other related duties as assigned to meet business needs.