Scheduling Assistant

MGC Legal Staff Career•Columbia, SC

2d•Hybrid

About The Position

MGC, a technology-driven law firm with 22 offices across the US, is seeking an experienced Scheduler to join their team in the Columbia, SC office. This position offers flexibility for a hybrid/remote work arrangement after training and is ideal for candidates who thrive in a fast-paced environment. The role supports the Litigation team by completing non-billable tasks related to scheduling depositions, mediations, and other events, ensuring adherence to MGC policies, standards, client needs, and regulations. This job description is not exhaustive, and employees may perform other duties as assigned.

Requirements

Ability to type 50+ wpm.
Interpersonal skills necessary in order to communicate by e-mail and telephone with a diverse group of clients, attorneys and staff and to provide information with ordinary courtesy and tact.
Possess excellent organizational skills and pay close attention to detail.
Proficiency in Microsoft Office applications and ability to gain competence in database management systems.
Must possess ability to take initiative and handle various tasks simultaneously while working efficiently, effectively and independently under minimal supervision.
Must have ability to work in a high-pressure environment.
Is neat with self and conducts self in a respectable, responsible, courteous manner.

Nice To Haves

Prior law firm or insurance experience would be beneficial, but not necessary.

Responsibilities

Communicate with MGC handling attorney to determine identity of deponent, deadlines for completion of deposition and any other scheduling requirements.
Contact deponent, client/carrier and parties to obtain date for deposition of deponent.
Obtain court reporter for deposition of deponent (check Client Guidelines for any client requirements for court reporting prior to obtaining court reporter).
Complete Deposition Docket in Prolaw with date and details of location, court reporter name and contact information and email paralegal advising that deposition has been set.
Complete any applicable Client Deposition Docket in Prolaw with date of deposition.
Communicate with MGC handling attorney to determine deadline for mediation and any other scheduling requirements.
Contact mediator, client/carrier and parties to obtain date for mediation.
Obtain permission for client to attend mediation by telephone standby.
Complete Mediation Docket in Prolaw with date of mediation, mediator name and contact information, details of location and client attendance requirements.
Email legal assistant advising that mediation has been set.
Complete any applicable Client Mediation Docket in Prolaw with date of mediation.
Schedule any and all other events as requested and complete applicable Docket in Prolaw with date and details of location.
Cooperate with co-workers.
Respond politely to internal staff, clients, vendors, etc.
Work as a member of a team.
Accept change in a productive manner.
Perform other duties as necessary or assigned.