Scheduling Assistant

MyMichigan Health•Alpena, MI

9h•Onsite

About The Position

This position is involved with all aspects of OR scheduling and recording OR postoperative data. Responsibilities include scheduling surgical cases according to department policy, rescheduling and moving procedures as necessary to improve efficiency and utilization, and relaying changes to physicians, physician offices, supervisors, and other departments. The role also involves registering surgical patients upon arrival, collecting, tabulating, and reporting on specific daily data related to surgery, including posting monthly statistics, and inputting and maintaining the monthly surgery and call schedules in the electronic communication system. Other duties include preparing the daily posted call schedule, continually updating and revising the OR schedule, recording surgery counts and times, and working collaboratively with surgical services staff and ancillary departments. The role also involves receiving, tracking, and filing pre-procedure communication forms.

Requirements

High School Diploma or GED
Office Excel & Word experience.
Demonstrate competency in Microsoft Windows.
Ability to handle multiple tasks, get along with others and work independently.
Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.

Nice To Haves

Two years health care experience
Medical terminology
Procedure scheduling software experience preferred.

Responsibilities

Schedules surgical cases according to department policy, reschedules and moves procedures as necessary to improve efficiency and utilization, relays changes to physicians, physician offices, supervisor, and other departments as necessary.
Register surgical patients upon arrival for their procedure.
Collect/tabulate/report on specific daily data related to surgery, including posting of monthly statistics.
Inputs and maintains the monthly surgery, monthly call schedule in the electronic communication system.
Prepares daily posted call schedule for OR, Anesthesia and PACU.
Continually updates OR schedule; revises, reprints and distributes.
Records major and minor surgery counts and times, separates weekend cases.
Works collaboratively with surgical services staff and ancillary departments regarding the operating room schedule.
Receives, tracks, and files pre-procedure communication form (PCF).
Other duties as assigned.