Scheduler to the Commissioner
About The Position
The New York City Department of Youth and Community Development (DYCD) is seeking a Scheduling Assistant to the Commissioner to support the day-to-day operations of the Commissioner’s Office. This role is crucial for ensuring effective coordination of priorities, information, and activities across the agency. The Scheduling Assistant will work closely with the Commissioner, the Chief of Staff, and the Senior Advisor to the Commissioner, managing scheduling, information, and meeting preparation. This position acts as a key communication hub between the Commissioner's Office, internal teams, and external stakeholders, ensuring timely, organized, and responsive communication. The Scheduling Assistant is a vital member of the executive team for the Commissioner of DYCD, reporting to the Chief of Staff.
Requirements
- A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
- High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
- Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Responsibilities
- Answering, screening, or forwarding calls, providing information, taking messages, or scheduling appointments
- Determining nature and purpose of meeting and directing or escorting visitors to specific destinations
- Preparing meeting agendas and/or collect briefings for upcoming meetings at least 24 hours in advance
- Processing and preparing memos, correspondence, travel vouchers, or other documents
- Monitoring and tracking the Commissioner’s incoming telephone calls, managing messages, and return calls as requested
- Optimize scheduling to prevent double booking and resolve time conflicts for leadership and key personnel, manage meeting cancellations and notifications
- Keeping driver updated on locations for meetings and ensuring their contact information is on the calendar
- Coordinating logistics (space, setup, invitations, catering, transportation) for committee, board, and other meetings for the Commissioner and executive leadership
- Partnering with the communications team to schedule radio and television press interviews for Commissioner and executive leadership
- Serve as the primary point of contact for the Commissioner’s Office for internal and external communication
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
