Scheduling & Administrative Assistant

Kennedy Painting • St. Louis, MO

21d • $18 - $22 • Onsite

About The Position

Kennedy Painting, the largest residential painting company in St. Louis, is hiring a Scheduling & Administrative Assistant to join our administrative team. Since 1998, we’ve built a reputation as a trusted, locally owned, family-run business known for exceptional craftsmanship, professionalism, and outstanding customer service. We’re proud to have been recognized as a Top Workplace for four consecutive years, and we continue to grow and expand year after year. We’re looking for someone highly organized, customer-focused, and who thrives in a fast-paced, ever-changing environment. This role is a hybrid position combining scheduling coordination and administrative assistant responsibilities, offering variety in your day-to-day work and the opportunity to grow your skillset across multiple areas of the business. This is a great opportunity for someone seeking a long-term career with a stable, growing company.

Requirements

• 3+ years of experience in customer service, scheduling, or administrative support
• Strong organizational and time management skills
• Comfortable handling high call volume and customer interactions
• Proficient with Microsoft Office, Google Suite, and Excel
• Ability to multitask and stay organized in a fast-paced environment
• Willingness to learn QuickBooks and basic accounting tasks

Nice To Haves

• Confident and professional on the phone
• Naturally organized and detail-driven
• Positive, dependable, and team-oriented
• Coachable and open to learning new systems
• A self-starter who takes ownership and follows through
• Flexible and able to adjust on the fly

Responsibilities

• Schedule and coordinate new residential and commercial painting projects
• Serve as a primary point of contact for customer communication
• Handle inbound calls and schedule appointments for estimators
• Coordinate schedules between customers, estimators, and internal teams
• Assist with invoicing, accounts receivable, and QuickBooks (training provided)
• Maintain accurate job and customer records in company systems

Benefits

• Paid Time Off
• Sick Pay
• Paid Holidays
• Health package available (medical, dental, vision, life)
• Opportunities for career growth and advancement within the company
• Work in a supportive, team-oriented environment
• Bonus structure based on performance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed