Scheduler (49838)

Capitol Imaging Services•Cypress, TX

5d•Onsite

About The Position

We are seeking a detail-oriented, customer-focused Scheduler to join our Radiology Imaging Call Center team. The Scheduler is responsible for handling inbound calls from patients, providers, and other healthcare professionals to schedule imaging appointments across our facilities. Bilingual is a plus. This role ensures an exceptional patient experience while maintaining accuracy, efficiency, and compliance with clinical and insurance guidelines.

Requirements

Detail-oriented
Customer-focused
Ability to handle high-volume inbound calls
Accuracy in scheduling
Efficiency in scheduling
Knowledge of clinical and insurance guidelines
Familiarity with HIPAA guidelines
Ability to maintain strict confidentiality of patient information
Proficiency in using scheduling software (e.g., RIS/PACS, EMR, or EHR systems)
Up-to-date knowledge of imaging protocols, insurance requirements, and authorization procedures

Nice To Haves

Bilingual

Responsibilities

Answer high-volume inbound calls in a professional, courteous, and efficient manner.
Schedule imaging procedures (e.g., MRI, CT, X-ray, Ultrasound, Mammogram) accurately based on physician orders, patient availability, and modality requirements.
Verify patient demographics, contact information, insurance details, and referring physician information.
Provide patients with clear instructions regarding exam preparation, arrival times, and location details.
Coordinate with imaging centers, technologists, and front office staff to manage appointment availability and urgent scheduling needs.
Ensure appropriate exam selection based on provided clinical indications and scheduling protocols.
Follow HIPAA guidelines and maintain strict confidentiality of patient information.
Use scheduling software (e.g., RIS/PACS, EMR, or EHR systems) to accurately enter appointment data.
Assist with rescheduling, cancellations, and follow-ups as needed.
Maintain up-to-date knowledge of imaging protocols, insurance requirements, and authorization procedures.