Scheduler (CNA required)

Christian Care Communities • Hopkinsville, KY

4d

About The Position

The Scheduler is primarily responsible for scheduling nursing staff and other staff support for licensed nurses, certified medication aides, and certified nursing assistants. The role develops and posts schedules at least two weeks in advance, keeps schedules current as staffing or resident status changes, and communicates assignments and changes to staff and managers. The Scheduler maintains records and tracking systems, coordinates coverage and time-off requests, and supports communication with residents, families, healthcare professionals, vendors, and internal departments. The position also requires timely paperwork and data entry, familiarity with scheduling software and documentation procedures, and a commitment to considerate, friendly customer service.

Requirements

• High school diploma or GED.
• Two years of experience in long-term care and/or scheduling.
• Certified Medical Technician (CMT) and/or Certified Nursing Assistant (CNA) certification.

Nice To Haves

• Previous scheduling experience preferred.
• Experience in a long-term care setting preferred.

Responsibilities

• Develop and post work schedules at least two weeks in advance.
• Ensure timely Certified Nurse Aide (CNA) assignments to meet the needs of new admissions and existing residents.
• Maintain the daily schedule to reflect staffing and resident status changes, and communicate those changes as appropriate.
• Facilitate timely completion of paperwork and data entry needed to fulfill job duties.
• Track CNA annual license renewals and communicate with the Kentucky Board of Nursing, health center nursing administration, and human resources.
• Maintain current employee contact numbers for call-ins, a pool of replacement staff, and coordination of vacations and time-off requests.
• Maintain records of employees who miss shifts and produce reports.
• Notify the Director of Nursing (DON) or designee of short-staffing situations, contact replacement personnel, and modify schedules when required.
• Coordinate time-off requests with the DON or designee.
• Coordinate with the DON or designee to secure contract labor when necessary.
• Communicate with residents and their families or caregivers, healthcare professionals, and outside vendors.
• Communicate staff assignments to managers and staff.
• Demonstrate knowledge of the computer software program and proper documentation procedures.
• Provide timely, considerate, and friendly customer service to co-workers, clients, and vendors, practicing patience and kindness.

Benefits

• Competitive pay.
• Paid vacation, sick days, and holidays.
• Medical, dental, and vision insurance.
• Comprehensive wellness program with incentives.
• Paid group term life insurance.
• Voluntary life insurance.
• Short-term disability.
• Employee assistance program.
• 401(k) and 403(b).
• Education assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED