Scheduler/Human Resource Manager

Meadowbrook at Oconto Falls•Oconto Falls, WI

1d•Hybrid

About The Position

The primary purpose of this position is to direct the human resources department in accordance with current applicable federal, state, and local standards, guidelines, and regulations, and as directed by the Administrator, to assure that quality personnel are interviewed, trained, and employed. This role involves implementing corporate employee-related policies and procedures, maintaining staffing levels, managing the recruitment and onboarding process, advising on benefits, processing payroll, directing performance reviews, and ensuring compliance with all relevant laws and regulations. The position also involves maintaining confidentiality, coordinating risk management and fire safety programs, and performing other related duties as necessary.

Requirements

Minimum of five (5) years of experience in HR Administration.
Thorough knowledge of the laws, regulations, and guidelines concerning personnel administration in nursing care facilities.
Ability to read, write, speak, and understand the English language.
Ability to make independent decisions when circumstances warrant such action.
Patience, tact, cheerful disposition, and enthusiasm.
Willingness to handle personnel based on whatever maturity level at which they are currently functioning.
Knowledgeable of administrative practices and procedures, as well as laws, regulations, and guidelines pertaining to employment law, wage and hour rules, labor relations, OSHA, Privacy Act, etc.
Leadership ability and willingness to work harmoniously with and supervise other personnel.
Ability to plan, organize, develop, implement, and interpret the HR programs, goals, objectives, policies, and procedures of the facility.
Ability to act as liaison between personnel and management.
Ability to maintain the care and use of administrative supplies, equipment, etc., and maintain the personnel department in a clean, safe, and attractive manner.
Ability to seek out new methods and principles and be willing to incorporate them into existing personnel practices.
Knowledgeable of computers, calculators, system applications, and other office equipment.
Ability to communicate personnel policies, procedures, regulations, reports, etc., to staff members and government agencies/personnel.
Must not pose a direct threat to the health or safety of other individuals in the workplace.
Must be able to move intermittently throughout the workday.
Must be able to speak and write the English language in an understandable manner.
Must be able to cope with the mental and emotional stress of the position.
Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately.
Must meet the general health requirements set forth by the policies of this facility, which includes a medical and physical examination.
Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
May be necessary to assist in the evacuation of residents during emergency situations.

Nice To Haves

Bachelor’s Degree in Business Administration

Responsibilities

Implement corporate employee related policies and procedures, and propose improvements.
Ensure proper documentation is maintained in employee files or databases.
Maintain awareness of staffing levels and work with management to ensure appropriate personnel are employed.
Contact all facility applicants within one business day and maintain a detailed record of all applicant communication.
Screen candidates, schedule interviews, and train department heads on interview procedures.
Direct the interview process, ensuring a positive experience for applicants.
Ensure full application and BID Check Authorization are completed prior to interviews.
Follow up with interviewers and obtain detailed information on interviewees.
Maintain job applications for eligible personnel.
Advise department heads regarding wage details, benefits, and bonuses during the offer process.
Suggest improvements to employee hiring programs.
Ensure interview process is completed within 5 days of application and maintain a log of recruiting delays.
Provide weekly HR reports to Corporate HR Director.
Update notes of open positions log within 1 day of receiving accepted employment offers.
Drive recruiting updates during Staffing calls, providing clear metrics.
Onboard new employees using the electronic onboarding process.
Advise new and existing employees on benefits options and availability.
Direct employees to benefits broker and/or carrier for detailed questions.
Maintain communication and documentation related to benefits enrollment.
Conduct monthly benefits audits.
Perform daily review of timecards for missed punches and advise department heads on corrections.
Collect bonus and reimbursement information before the close of the pay period.
Prepare and submit payroll documentation for review.
Respond to questions/comments in the payroll review process and submit payroll after final approval.
Advise department heads and managers of upcoming anniversaries and employee reviews.
Direct the performance review process.
Inform Administrator and Directors/Department heads regarding attendance issues.
Provide details on attendance rewards and Pulse Survey feedback in weekly reports.
Compile employee feedback in Pulse reports.
Maintain confidentiality of all pertinent employee information.
Ensure verification of employee's right to work in the country and file appropriate documentation.
Consult with department directors concerning staffing, problem areas, and service improvement.
Develop, implement, and maintain an adequate personnel record filing system.
Prepare, recommend, and maintain records and procedures for controlling personnel transactions and reporting personnel data.
Review fringe benefits programs and make recommendations.
Ensure compliance with federal and state employment regulations regarding wages, overtime, work hours, etc.
Ensure hiring/discharge procedures comply with established policies and procedures.
Assist in developing personnel policies.
Interpret department policies and procedures.
Provide public information (e.g., verification of employment, wages).
Assume administrative authority, responsibility, and accountability of directing the personnel department.
Delegate administrative authority, responsibility, and accountability as necessary.
Represent the facility at top-level meetings.
Assist in standardizing work methods.
Orient new personnel to the facility and explain policies, procedures, etc.
Keep department directors informed of changes in personnel matters.
Maintain a listing of HBV vaccinations/denials.
Coordinate and monitor risk management and fire safety programs.
Make reports/recommendations to the Administrator concerning personnel needs and problem areas.
Perform administrative requirements such as completing forms and reports.
Conduct employee background and reference checks.
Assist in the recruitment, selection, and training of competent personnel.
Hire personnel in accordance with established hiring practices.
Ensure the facility has qualified personnel available.
Process all newly hired personnel information and change of status data.
Escort new personnel to assigned department director for instruction/training.
Ensure nurse aide data is verified or submitted to the Nurse Aide Registry.
Assist in scheduling department work hours, personnel, and work assignments.
Assist department directors in establishing vacation schedules.
Counsel/discipline personnel as requested or necessary.
Maintain attendance records and records of counseling, warning, and disciplinary action.
Ensure grievance procedures are implemented, maintained, and followed.
Review complaints and make oral/written reports to the Administrator.
Terminate employment of personnel when necessary, documenting and coordinating actions.
Conduct exit interviews and record data.
Maintain a good employee relations program.
Report known or suspected incidents of fraud.
Ensure departmental computer workstations are properly logged off or password protected.
Meet with department supervisors to assist in planning in-service classes, on-the-job training, and orientation.
Attend and participate in workshops and seminars.
Attend and participate in facility mandatory in-service training programs.
Ensure appropriate training records are maintained for staff personnel.
Assist Director of Nursing and Administrator in ensuring employee training compliance.
Create and maintain a positive and calm environment.
Ensure all facility personnel, residents, and visitors follow established safety regulations.
Ensure facility personnel follow established ergonomics policies and procedures.
Maintain the confidentiality of all resident care information.
Report known or suspected incidents of unauthorized disclosure of resident information.
Ensure newly hired personnel receive a copy of residents’ rights.
Ensure residents’ rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights are maintained.