Scheduler / Administrative Assistant

Senior Living Communities Careers • Winston Salem, NC

1d • Onsite

About The Position

In the FT Scheduler/Administrative Assistant position, you are responsible for administrative and scheduling duties for Care Services (Healthcare). The Administrative Assistant/Scheduler must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends. Staff scheduling experience required. Interviews offered daily. We look forward to meeting you!

Requirements

• Staff scheduling experience required.
• At least 1-year of experience in scheduling/employee relations preferred.
• Must have advanced knowledge of HIPPA.
• Must have excellent organizational skills.
• Ability to read, write, speak and understand English fluently.
• Ability to meet or exceed the company’s attendance and punctuality standards.
• Must conduct all business with a professional manner and with a high level of confidentiality.
• Ability to use Scheduling software and miscellaneous software and office equipment.
• Proficient using the latest versions of Outlook, MS Word, Excel and mail merges; email and web searches.
• Ability to understand and follow directions as given.
• Ability to work with minimal supervision.

Nice To Haves

• Bachelor’s degree preferred; significant work experience can substitute for degree.

Responsibilities

• Maintains HIPAA standards and regards all medical or healthcare information pertaining to residents and employees as confidential.
• Performs administrative tasks as assigned by the Administrator.
• Manages overtime and works with Department Heads/Supervisors to anticipate needs and coordinate scheduling.
• Maintain an organized system of scheduling all Care Services (Healthcare) employees in a timely and efficient manner.
• Handles call out and holes in the schedule by filling shifts in a timely manner.
• Utilizing the On-Shift program to schedule, inform staff of openings and deliver appropriate information/reports to the Administrator as requested.
• Track absences, tardiness and break utilization to report to the DON and or Administrator.
• Maintains excellent employee and resident employee relations. Handles complaints and recommendations constructively.
• Organizes and maintains facility medical records in compliance with facility, corporate, State and Federal regulations.
• Maintains Sitter & Private Duty Agent files.
• Implements/Maintains system to track documentation of Employee Training and In-Services.
• Participates in and attends all required in-service training and education programs as scheduled.
• Other duties as assigned.

Benefits

• Great Place to Work® designation implies a positive work environment.
• "People First, Always" philosophy suggests a supportive culture.
• Opportunities for personal and professional growth.
• Collaborative environment.
• Occasional evenings and weekends may be required.
• No travel is expected, although occasional travel may be required for training sessions, continuing education opportunities, emergency situations, and other company functions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree