Scenic Project Assistant
About The Position
PRG is a technology provider for the entertainment and events industry, offering production and rental services across music touring and festivals, TV and film, theatre, sports and esports, and corporate live events. The Scenic Project Assistant provides essential administrative support to Project Managers and the wider department, helping with scheduling, documentation, coordination, and day-to-day operations. This entry-level position is suited to candidates with experience or interest in theatrical technical direction, scenic production management, or live event project management focused on scenic construction. The role supports project administration, estimation, budgets, purchasing, production coordination, and team communications. Candidates should be eager to learn and develop within the Project Management Department. The employee must live within commuting distance of a PRG branch.
Requirements
- High school diploma or equivalent.
- Basic knowledge of scenic, theatrical, or display construction techniques.
- Hands-on experience with technical theater and scenic carpentry.
- Strong organizational, time management, and multitasking skills.
- Effective communication and interpersonal abilities.
- A positive, team-oriented attitude and willingness to learn and grow in a fast-paced environment.
- Must be within commuting distance of a PRG branch.
Nice To Haves
- Bachelor’s degree in Technical Theater, Live Events, or a related field.
- Familiarity with AutoCAD.
- Knowledge of Inventor or Vectorworks.
- Understanding of fabrication or manufacturing processes.
- Interest in growing within the Project Management Department.
Responsibilities
- Provide day-to-day administrative support to Project Managers and the broader project team.
- Assist with scheduling meetings, maintaining calendars, and coordinating logistics for internal and client-facing activities.
- Prepare and organize project documentation, including reports, schedules, purchase orders, and change order forms.
- Track task progress and follow up with team members to help keep projects on schedule.
- Support the estimation process when needed.
- Help maintain budgets, forecasts, and financial documents as directed.
- Submit and track material orders (BOMs) and coordinate with Purchasing and Production as needed.
- Assist with time sheet collection, new hire paperwork, and other labor tracking.
- Support internal communication across departments by sharing updates, reminders, and documentation.
- Organize and maintain digital and physical project files, including photo and video records of projects.
- Respond to client inquiries as needed or route them to the appropriate team member.
- Coordinate travel and on-site logistics for team members as required.
- Participate in project wrap-up and “Lessons Learned” meetings to gain insight into workflows.
- Maintain attention to detail when entering data, preparing documents, and tracking project elements.
- Support process improvements by identifying gaps or inefficiencies in administrative workflows.
- Take initiative on assigned tasks and follow through to completion with minimal oversight.
- Demonstrate professionalism, reliability, and clear communication in all interactions.
Benefits
- Comprehensive health insurance.
- Dental insurance.
- Vision insurance.
- Paid time off.
- 401(k) retirement savings plan with matching contributions.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
