SCA Transcriptionist

Gilbane Building Company•New York, NY

6h•$100,000 - $130,000•Onsite

About The Position

Gilbane is seeking a SCA Senior Staff Support that will serve as the School Construction Authority's on-site key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-to-day operations. As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Requirements

Proficient in the English language, both verbal and written.
High school diploma or General Education Diploma (GED) required.
Minimum of two (2) years of full-time clerical, accounting, reproduction, administrative, or related office support experience.
Proficient in Microsoft Office programs
Strong technical and communication skills
Excellent organizational skills
Excellent problem-solving skills and ability to adapt to changing needs
Ability to work in a team environment
Ability to collaborate on a daily basis with project team
Proven capability to establish specific, measurable, attainable performance goals and holds others accountable for achieving them
Understanding of contract documents and specifications

Nice To Haves

Previous experience in the construction industry is strongly preferred and considered a significant advantage.

Responsibilities

Support assigned construction management projects by attending job progress meetings and serving as a key administrative resource to project teams.
Record, prepare, and distribute meeting minutes for project progress meetings, ensuring accurate and timely documentation of discussions, decisions, and action items.
Enter and maintain meeting records and project documentation within designated project management systems, ensuring information is complete, accurate, and up to date.
Travel between project sites as needed, approximately two to three times per week, while maintaining regular communication and coordination with the central office.
Maintain comprehensive records of all project meeting documentation and related administrative materials.
Demonstrate strong computer proficiency, exceptional attention to detail, and the ability to accurately capture and organize information in a fast-paced environment.
Exhibit excellent listening, communication, and organizational skills while maintaining a professional demeanor and appearance in all work settings.
Possess a valid driver's license and reliable transportation to support travel between project sites.