SAP Receiving Specialist

gategroup•Chantilly, VA

10d

About The Position

The SAP Receiving Specialist, also described as the ERP Receiver, confirms receipt of products and services at the field-unit level in the ERP system. The role matches purchase orders with vendor paperwork, records received quantities, checks prices, and communicates discrepancies to the appropriate unit contacts. It also supports purchase-order administration, inventory processes, materials transfers, and—at non-hub units—invoicing and accounts-payable follow-up. The position is full-time and non-exempt, with an advertised hourly rate of $24–$25. It is based in an operation unit, with travel listed at 10%. The work is primarily in a normal office environment, although the employee may be required to work on the operations floor. The direct-line manager varies by unit, and the role has no direct or dotted-line reports.

Requirements

High school diploma or GED.
Two to five years of clerical or data-entry experience.
Basic computer skills.
Basic understanding of purchase orders and bill-of-lading paperwork, and ability to understand customer paperwork.
Good verbal and written communication skills, including the ability to communicate with multiple employees in a fast-paced environment.
Self-starter with attention to detail and strong organizational skills.
Strong math skills.
Good problem-solving skills.

Responsibilities

Match ERP purchase orders (hard copies) with receiving paperwork from vendors.
Generate daily hard-copy receiving purchase orders and receiving labels for next-day deliveries.
Open purchase orders in ERP and record the quantity received for each item once paperwork is matched.
Communicate discrepancies between ERP purchase orders and supplier paperwork to the unit buyer.
Request new ERP item numbers from the ERP coordinator when discrepancies indicate they are needed.
Compare purchase-order prices with prices shown on receiving documents and communicate discrepancies to the buyer.
Manage the unit’s purchase-order system in ERP to ensure purchase orders are accounted for.
Act as backup for the daily inventory back-flush process as needed.
Work with the physical inventory team to support accurate and timely entry of physical inventory data.
Assist the ERP coordinator with daily entry of materials transfers in ERP based on completed requisitions.
At non-hub units, act as the unit’s liaison with Datamatics and answer questions on the unit’s behalf.
At non-hub units, organize and prepare unit invoices for Datamatics according to requirements and company policy.
At non-hub units, review daily accounts-payable error reports for electronic-invoicing vendors and address issues as required.
At non-hub units, account for unit expenses at month-end using available tools.