SAP Receiving Specialist
About The Position
The SAP Receiving Specialist, also described as the ERP Receiver, confirms receipt of products and services at the Field Unit level in the ERP system. The role matches purchase orders with vendor receiving paperwork, documents quantities received, identifies and communicates discrepancies, and helps maintain accurate purchase order, inventory, transfer, and invoicing records. At non-hub units, the specialist also serves as the unit liaison with Datamatics, prepares invoices for submission, reviews electronic invoicing error reports, and accounts for unit expenses at month-end. The position is full-time, non-exempt, has 10% travel, and works in a normal office environment with possible duties on the Operations floor. The position reports to a direct line manager whose title varies by unit.
Requirements
- High school graduate or GED.
- 2–5 years of clerical or data-entry experience.
- Basic computer skills.
- Basic understanding of purchase orders and bill of lading paperwork, and ability to understand customer paperwork.
- Good verbal and written communication skills, including the ability to communicate with multiple employees in a fast-paced environment.
- Self-starter with attention to detail and strong organizational skills.
- Strong math skills.
- Good problem-solving skills.
Responsibilities
- Match hard-copy ERP purchase orders with receiving vendor paperwork.
- Generate daily hard-copy receiving paperwork and labels for next-day deliveries.
- Enter the electronic purchase order in ERP and document the quantity received for each item.
- Communicate discrepancies between ERP purchase orders and supplier paperwork to the unit buyer.
- Submit requests for new ERP item numbers to the ERP coordinator when discrepancies are identified.
- Compare purchase order prices with prices on receiving documents and communicate discrepancies to the buyer.
- Manage the unit’s purchase order system in ERP to ensure all purchase orders are accounted for.
- Provide backup for the daily inventory back-flush process as needed.
- Work with the physical inventory team to ensure accurate and timely entry of physical inventory data.
- Assist the ERP coordinator with daily entry of materials transfers in ERP based on completed requisitions.
- At non-hub units, act as the unit’s liaison with Datamatics and answer questions on the unit’s behalf.
- At non-hub units, organize and prepare unit invoices for Datamatics in accordance with company policy.
- At non-hub units, review daily accounts payable error reports for electronic invoicing vendors and take action on issues as required.
- At non-hub units, account for unit expenses at month-end using available tools.
Benefits
- Paid time off.
- 401(k) with company match.
- Company-sponsored life insurance.
- Medical, dental, and vision plans.
- Voluntary short-term and long-term disability insurance.
- Voluntary life, accident, and hospital plans.
- Employee Assistance Program.
- Commuter benefits.
- Employee discounts.
- Weekly pay for union employees.
- Free hot, healthy meals for unit operations roles.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
