Sample Specialist

Ulta Beauty, Inc. • Bolingbrook, IL

19h

About The Position

Experience the possibilities of our progressive, omnichannel approach to beauty retail. At Ulta Beauty, our Marketing team is applying the latest technologies to personalize the buying experience of true beauty enthusiasts—in ways that surprise and delight. Building love and loyalty, one communication, one experience, one brilliant idea at a time. We represent the perfect blend of strategy and creativity. Of tactics and analytics. To make Ulta Beauty a brand guests will advocate for. Growing share of heart. Delivering with disciplined consistency. Whether your deepest passion is for design or content, strategy or data, or some combination of all things marketing, Ulta Beauty will provide significant latitude to explore your talents and passions, with opportunities to stretch and deepen, to grow and build. Truly, the possibilities are beautiful.
THE IMPACT YOU CAN HAVE
The Sample Specialist will oversee product samples for all areas of photography and video production and is an integral part of our daily Studio operation, partnering with our merchant and creative teams to acquire accurate samples on time for all studio projects. They will be the primary point of contact for all samples that are received by the Ulta Beauty Studio. Must be able to communicate effectively with the merchant teams to foster collaboration and uphold deadlines when necessary.
The Sample Specialist must be a detail-oriented person with a creative mindset and solid time management skills, who will ensure proper handling and tracking of all samples. They should be forward thinking and able to create more efficient processes for acquiring samples.

Requirements

• 2-3 years sample management and/or Jr. Producer experience.
• Must be extremely detail oriented and organized.
• Ability to work on multiple tasks simultaneously within fast paced environment.
• Possess strong communication skills: clear, articulate, and extremely responsive.
• Manage time efficiently while multi-tasking across different projects for multiple teams.
• Process driven and always looking for ways to improve current operations.
• Self-motivated and driven.
• Strong cross-functional partnership skills & experience.
• Strong communication skills, both written and oral.
• Solid background/skills in data and report sharing.
• Extremely organized with attention to detail and prompt replies to requests.
• Experience with Microsoft Office Suite (Excel, Word, Powerpoint)

Nice To Haves

• Forward thinking and experience with sample scanning technology is a plus.
• Experience with Monday.com is a plus.

Responsibilities

• Oversee all samples for photography and video production for studio and location shoots across all channels (print, store, digital, social and PDP/ecom).
• Work with creative teams and merchant partners to ensure all samples are received accurately and on time for all projects.
• Attend upstream planning meetings and pre-productions meetings with internal partners to collaborate on sample submission quantities, plans, and deadlines.
• Enter all data into sample log and track project requests while maintaining accurate records for all samples.
• Utilize Monday.com to track sample submissions, pull data, and create reports to share metrics regarding late and missing samples.
• Communicate closely with Producer, Studio team members and surrounding channel teams regarding any changes, updates or issues regarding samples needed for production.
• Maintain clear and consistent communication with Merchants to uphold our sample deadlines.
• Collaborate and implement plans for the movement of samples in support of studio production with a strong focus on process improvement.
• Manage ordering of samples from Ulta’s distribution centers as needed for internal studio projects as well as external location shoots.
• Contribute to a high-performing team through thoughtful discussion and implementation of productive workflow processes and new technology options to improve tracking.
• Ensure that all samples are returned to merchants accurately and on time.
• Support Studio Manager and Producer with production tasks as needed.

Benefits

• Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits.
• Part-time positions are eligible for dental, vision, life, and disability benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level